Drop Status Selection Guide

REVISED 5/2010

Exit Withdrawal Codes Description

Definition

The Drop status for a student is defined by California Education Code. When a student is leaving our school, please ask where they are going, then select either “Regular” drop, “Completion” drop, “Graduate” Drop, or “Drop Out” status on the Student Drop form printed from ES Webfiles based on their answers matched with the descriptions listed below. The “Truant Drop” should only be selected if the criterion in our truancy policy applies to this drop. We report this drop information to the state, and it affects our AYP scores, so please choose carefully. Consult with your ES Advisor if you are unable to make a determination.

Drop Procedure
Drop paperwork alerts the student records department that the student is to be dropped from the school database. There are two types of drops in FRED. Both are found by going to "view" students, and then clicking on the "student forms" tab.

1) The "Regular Drop" option is for a student that is withdrawing as a regular drop or a drop out and is not associated with graduation or completion. Please specify the reason (code) for the drop on the drop form as we are required by the state to track this information. If a student is truant, please also mark this box. A drop form must be completed for every student leaving this school who has been enrolled for any number of days. When the drop form is completed for this type of drop, the ES does not have to mail the paperwork in, but must mark the "drop ready to process" button. The ES must also complete the Disenrollment form.Use the Disenrollment form to collect the information from the parent, and then input the information while you complete the drop in FRED. Be sure to read the pop ups, and respond accordingly. If at any time you come to a question that you do not know the answer to, simply select the “Cancel” button. This will halt the process and the drop will not be completed. You will then be able to log out and return to submit the drop once the information has been obtained.(If a student is dropping after summer school, and it is not a graduate drop, the regular ES submits a drop form with the drop date the last date of summer school.)

2) The Graduation/Completion drop form is also in FRED, but is a form that must be printed and included with the Grad/completion Packet.

The “Regular drop” should be selected for these reasons

125 Student exited a special education transition program and was previously reported as receiving a special education certificate of completion, passing the CAHSEE, or passing the GED
130 Student died while enrolled in school or student completed the school year, was expected to return, and died during the summer break.
160 Student withdrew from/left school and will be attending another public school in California
165 The student was involuntarily withdrawn from school due to disciplinary action and transferred to another public school (within or outside district) in California. The district has received acceptable documentation of this transfer. A valid 14-digit CDS code must be provided for the school the student will be attending. (For use of this code, schools include, but are not limited to Community Day Schools, County Community Schools, Juvenile Court Schools, Opportunity Schools, and California Education Authority Schools.)
180 Student withdrew from/left school and will be attending another private school in California
200 Student withdrew from/left school and will be attending another public or private school US school outside of California
240 Student withdrew from/left school to move to another country.
260 Student withdrew from/left school to enroll in an adult education program and there is evidence that the student is in attendance and is working toward the completion of a General Educational Development (GED) certificate or high school diploma through an adult education program.
280 Student withdrew from/left school and the district has received acceptable documentation that the student is enrolled in college, working toward an Associate or Bachelor’s degree.
310 Student withdrew from/left school and entered a health care facility.
370 Student withdrew from/left school and entered an institution that is not primarily academic (military, job corps, justice system, etc.) and is in a secondary program leading toward a high school diploma.
410 Student withdrew from/left school due to medical reasons.
440 Student remains in same school, but transfers/exits program or grade Student records department use only.
450 Student in kindergarten through grade six exited/withdrew from school.
460 Student withdrew from/left school for a home school setting not affiliated with a non-public school or independent study program at a public school. Do not use for students in private schools (those schools that submit a private school affidavit; if family is filing a private school affidavit, use the drop code 180).
470 Student was pre-enrolled but never attended the school and does not fit the criteria of exit code 420 or 430. Student records department use only.

The “Completion drop” should be selected for these reasons

120 Student with exceptional needs (must have IEP) withdrew from/left school and received a certificate or document of education achievement or completion that meets the requirements of Education Code section 56390 (Consult with Special Ed for specific information on your student).
320 Student withdrew from/left school and completed the GED or high school diploma through an adult education program, school has received verification of the passing scores, and the student has not returned to school.
330 Student withdrew from/left school and took and passed the CHSPE, the school has received verification of the passing scores, and the student has not returned to school.

The “Graduate” drop should be selected for these reasons

100 Student withdrew from/left school by graduating and received a standard high school diploma. The student met all of our high school graduation requirements and passed both sections of the CAHSEE.
106 Grad, CAHSEE mods & waiver - (The student met all state and local graduation requirements, passing the California High School Exit Exam with a modified passing score and obtained a waiver under Education Code 60851(c)(1)). Education Code 60851(c)(1) waives the requirement to successfully pass the exit examination as a condition of receiving a diploma of graduation or a condition of graduation from high school special education students.

The “Drop Out” box should be checked for the following reasons (only applies to students in grades 7 to 12)

104 Student withdrew from/left school without passing the CAHSEE, but met all other school graduation requirements.
140 Student withdrew from/left school and there is no evidence the student is in an academic program toward a diploma or its equivalent anywhere else. Includes students who leave school due to truancy, failure to comply with Academic Probation requirements, job, marriage, etc.
270 Student withdrew from/left school to enroll in an adult education program in order to obtain a GED certificate or high school diploma, but subsequently dropped out of the adult education program. Student must also be 18 or older and reported in grade 7-12, US, or AD to use this code. Student records department use only.
300 Student was expelled with no further participation in an academic program working toward the completion of a high school diploma or GED certificate or its equivalent.
360 Student completed grade twelve but did not graduate or receive a diploma and there is no evidence the student is in an academic program leading toward a diploma or its equivalent.
380 Student withdrew from/left school and entered an institution that is not primarily academic (military, job corps, justice system, etc.) and is not in a secondary program leading toward a high school diploma.
400 Other (reason unknown or not listed in any of the other codes). Student records department use only.
420 Student successfully completed a grade level at a school and did not return to the same school (or any other school) for the next grade the following year when the student was expected to return.
430 Student successfully completed a grade level in a school and did not attend the school of matriculation where the student was expected to attend. ). Student records department use only.

If you have determined that you need a drop code that is not on your drop down list in FRED, please select a code that is close to your choice, then email studentrecords@ieminc.org with details of what code you believe is a better choice and why. The office will make the code change for you.

For more detailed information please go tohttp://www.cde.ca.gov/ds/sd/cs/documents/ewdcodes9.doc .