6-2006

CWCS Initial Student Assignment Policy and Procedure

Initial Student Assignment Policy

1. Every student will be assigned ASAP to an ES in their local area who has available space and that serves their grade level according to the agreement signed when interviewed for the ES position. (Parent requests will be honored if at all possible, based on the areas that the ES has agreed to serve as well as their available space.).
2. If an ES is not available in a geographic area, we will attempt to hire another ES to serve that area ASAP.
3. Students will be assigned first-come first-served within their geographic area. ESs need to wait to meet with a student until they are placed on their student list. Spaces cannot be "held" for students that you are expecting to send in applications for enrollment.
4. We expect our ESs to professionally represent the school. Personal recruitment of students assigned to another ES is not allowed. Working with another ES to request transfers that benefit both of the ESs and our service to the students should be done only through your ES Advisors.

Initial Student Assignment Procedure

1. Student Assignment will assign students ASAP to a local ES with an available space, taking into consideration only the following initial criteria:
1. ES service Zip codes will be honored.
2. ES desired count (No ES will be required to serve any more students than they wish to serve, up to the minimum. It is the ESs responsibility to keep their desired student count up to date)
3. Grade level and gender requests will be honored.
4. Assignments of students will be made to veteran ESs whenever possible since they will have materials to share with the new students and be better able to answer initial questions.
2. Students of new families will be enrolled through the Centralized Intake Process, and assigned as active students to the ES, who must meet them within 7-10 school days after receiving the e-mail notification that the family has been assigned to their student list. Some Education Specialists visit the family in the home; others arrange to meet thier families at a centrally located appropriate meeting place (like the county library, etc.) The decision of where to meet lies with the parent and if the education specialist feels unable to accommodate the parent's decision, a different ES may be requested.
3. Siblings of current students, will be enrolled by the regular ES AFTER the office has received their complete application and the student is placed on their prospective list.

4. The ES is expected to meet with the students, do the required CW Post-Intake Meeting paperwork, place initial orders for educational material, and answer basic school questions. At that time, if the ES decides they do not want to continue to serve this student based on the criteria listed in transfer/drop procedure, they may immediately submit a transfer form to their ES advisor. (ESs should not transfer problem students i.e. truancy or safety issues, but should work with their ES Advisors to follow normal procedures to deal with these situations.) The ES will continue to serve the student until the transfer is approved and completed.
5. Transfer requests without a receiving ES noted on the form will go through the normal transfer procedure and be assigned to a newly hired ES (if one is available) as soon as the transfer is approved. If an ES is not available to take the transfer students immediately, the school will start the process to hire another ES in that location.
6. Approved transfer requests with a receiving ES listed who has agreed to take the transfer will be processed within one week of the request, assuming the receiving ES has room for the transfer students and/or is cleared to work for the school.