Second Rollsheets after an LR Meeting Notification Email

There are 2 email scenarios below—choose the one appropriate for your situation. Individualize per parent for the red sections below. cc your advisor on these email .

2nd rollsheet with a truancy

Dear Parent,

When we met yesterday for our learning record meeting, I didn't feel that your child (children) did enough work to demonstrate xx days of attendance.  I will be submitting a second rollsheet that reflects xx amount of attendance along with your signed rollsheet to the office.  A truancy letter will be sent shortly since there just wasn't enough work demonstrated at our meeting. 

At a typical learning record meeting, I need to see 20 days worth of school work in at least 5 of the 7 growth areas, and collect pieces at each meeting to then pick from for portfolio submission.  A great way of preparing for the meeting is to track what work your child has done in each growth areas that you covered, and plan to show that work at the meeting.  I enjoy looking at the work with your child so we can go over it together and they can share what they learned with me.  In order for me to sign my name to the rollsheet, the amount of days of attendance cannot go under 50%.

I've included the truancy policies for your review.  http://www.ogcs.org/parent_resources.html#lrattendance

A second truancy would cause your students to be dropped from our school and my hope is that we can avoid that situation.

I would like to meet with you in 10 school days to have our next learning record meeting to make sure everything is on track.  My goal is to make sure you understand our school policies and for us to have a great working relationship together in the future.  I enjoy working with your child (children), and my hope is that we can work this out, and continue working together down the road.

Please email me and let me know if you can meet on xx date for our next LR meeting.

Thank you,

OG/SS ES

If they didn't get a truancy, but less attendance:

When we met yesterday for our learning record meeting, I didn't feel that your child (children) did enough work to demonstrate xx days of attendance.  I will be submitting a second rollsheet that reflects xx amount of attendance along with your signed rollsheet to the office.   At a typical learning record meeting, I need to see 20 days worth of school work in at least 5 of the 7 growth areas, and collect pieces at each meeting to then pick from for portfolio submission.  A great way of preparing for the meeting is to track what work your child has done in each growth areas that you covered, and plan to show that work at the meeting.  I enjoy looking at the work with your child so we can go over it together and they can share what they learned with me. 

I would like to meet with you in 10 school days to have our next learning record meeting to make sure everything is on track.  My goal is to make sure you understand our school policies and for us to have a great working relationship together in the future.  I enjoy working with your child (children), and my hope is that we can work this out, and continue working together down the road.

Please email me and let me know if you can meet on xx date for our next LR meeting.

Thank you,

OG/SS ES