REVISED 1/2010

Report Cards/Transcripts

Please note the difference between transcripts and report cards. A report card is the Education Specialist's report of grades. A transcript is an official document embossed with the school stamp which is issued by the Charter School office. The transcript shows high school courses, grades, and credits and is accepted as an official record by other high schools and by colleges.

Report Cards for K-8 Students CWCS does not require report cards for K-8 students, although a parent can elect to request a report card for their student. The K-8 report card can be done either at the end of each semester or at the end of the year. This option is discussed when the Student Agreement is signed by the parent. For those K-8 students whose parents have requested a report card, ESs are also responsible for creating an electronic report card. The ES can select either ES or Parent for "Grades Assigned By". If the ES has been involved in assigning the student's grades then select, "ES".  If the parent has assigned the student's grades without ES input or confirmation then select, "Parent".

If a K-8 student is doing high school work, the ES can assign high school credits by creating an electronic report card.

Report Cards for High School Students ESes are responsible for creating report cards for all 9-12 students by submitting electronic report cards in FRED within 10 school days after the end of each semester. The report card information is used by the Student Records to compile a Charter School transcript. If you cannot find the correct course name when creating the report card, contact your ES Advisor. A copy of the transcript must be given to the student/parent at the end of each semester.

Copies of Report Cards You will need to make two copies of the report card:

one copy for the family
one copy for your records
Transcripts for K- 8 Students The Charter School does not provide transcripts for kindergarten through eighth grade students.

Transcripts for High School Students Any High School Report Card in excess of 40 credits per semester will be placed on hold pending ES Advisor approval. When approval is given, the information will be transposed to the Transcript format. When completing an electronic Report Card, please complete all information asked for. Credits should be submitted as a 2 digit number. (example 0.0 or 5.0).

Prior School Transcripts Any information we input on our Charter School Transcript from a prior school must be from an Official Transcript. An Official Transcript cannot be altered in any way and must be signed and/or sealed. We cannot take information that you submit on a Transcript Form that does not match what is on the Official Transcript.

If the prior school transcript is in the main office, then send in the transcript form to request a copy. The staff will either pull it from the file or mail the ES a copy of the transcript. The ES can send it back to the office with any necessary paperwork (transcript request form) attached. If they do not have a transcript/cume file, you can call the high school and ask them to fax the transcript to the main office. That is the quickest way. Some take a couple of months to send cume folders.

The school transcript can reflect the courses/grades/credits for each semester issued by a parent who was previously home schooling via affidavit. It will reflect 'Parent Grades' in the source column of the transcript. The student records office needs a legible document of each year signed by the parent. This is the same process used when the student has info from another school's transcript.

Note regarding Parent Grades on Transcripts:
For high school students transferring from unaccredited private schools or home school situations; the previous school must have had an R-4 affidavit filed with the state. Exceptions may be considered based on a student portfolio review.
I would like a portfolio review (only mark this box if needed based on above requirement)
There is no guarantee that credits accepted by CWCS from previous schools will be accepted by other public high schools if the student transfers.

See CWCS Transcripts for more information on Transcript Analysis and Correcting/Editing a Transcript