Revised 7/05

PORTFOLIO INFORMATION

A portfolio is one work sample for each learning area covered that semester if the student is in grades K-8 and one work sample per COURSE per semester for 9^th to 12^th. Students doing a mixture of K-8 and 9-12 may include all samples in the same envelope, listing the samples correctly on the Portfolio Checklist.

Samples must be non-sectarian, must be from materials that are or could be purchased by the school with ADA funding, and must come from the learning documented in the student’s learning record for that semester. The ES may not edit the portfolio sample in any way.

Samples will not be returned, so we recommend copies of original artwork, videos, and cassettes be submitted.

All students enrolled must have a portfolio on file by the end of each year. If a student has dropped and was enrolled in the school for 2 months or less, and you are unable to obtain the full amount of samples required, then a minimum of two samples (total) will be accepted. (This does not pertain to a student that enrolls late in the school year. They are required to have a complete portfolio even if they haven't been enrolled for 2 months at the time that the portfolios are due.)

If two samples are not collected, no attendance may be claimed for that student. The student's first day of school will then be modified which in turn affects the student days that calculates ES pay. Consult your advisor in this situation.

Portfolios will be collected once a year, after the 2nd semester begins. Each portfolio must contain samples from both semesters, if the student attends both semesters. The ES should carefully choose samples that display a progress in learning from one semester to the next.

Samples must contain the following information in the upper right corner printed on a portfolio label, see sample:

-Student Name

Course Title (if HS)

Growth Area

-ES Signature or Initials

-Date of collection

-Time Value

Using their ES supply funds, ESs must purchase a box of labels. Using the directions on the box of labels or in the help menu of their word processing program, they will print labels for the samples that include the above requirements.

Using their ES supply funds, the ES will need to purchase a box of 10x13 manila clasp envelopes for the portfolio's submission.

Each portfolio envelope must include the following information in the upper right corner (Lay envelope horizontal, clasp down, opening on right hand side). Please also print this on a label:

-Student Number -Student Name ( last, first )

-ES Code -- -ES Name

-School Name

-School Year

When the portfolio is ready to be assembled, place a WEBfiles printed, completed PORTFOLIO CHECKLIST ( in ink), one for each semester, with the appropriate samples behind each checklist. Be sure to organize the samples in the same order as the growth areas/courses appear on the checklist. (Extra samples in a growth area can be placed at the end of the sample set). The checklist is accessible through the student's report card. You must complete the courses on the report card for the student prior to printing the checklist. If any changes are made in the student's courses, the report card must be changed and a new checklist printed.

(For CW, two of the required graded writing samples may be the Reading/Writing Growth Area samples and the other two writing samples are kept by the ES in the students file. First drafts of writing should be used if possible, and copies of the rubric are not required.)

Place all the samples, including the checklists, into one appropriate student portfolio envelope, and clasp the envelope closed (do not seal ). Please do not staple items together unless they are part of a single sample and do not put envelopes or folders within the portfolio envelope.

You must then print your ES Portfolio List by going to WEBfiles, and choosing "create/print portfolio list". This will have all currently active students as well as any students that dropped during the year with you as the last recorded ES. Check the box by the student's name to indicate that you have included their portfolio, and arrange the portfolios alphabetically by the first letter of the student's last name. Place the ES portfolio list on top and rubberband your set of portfolios together if possible.

Portfolios are due to your ES Area Facilitator at your March ES Group meeting. (For CWCS, 1st semester portfolios will be due for review for all students at the December ES meeting. Portfolios will be collected at the April ES meeting.) Note any irregularities indicated on your ES Portfolio list, and come prepared to have a peer review your portfolios using the Portfolio Review (good checklist for ESs to review prior to portfolio collection).

Portfolios for January Graduates are due earlier, and will be turned in to the ES Advisor with the Grad Packet.