Transfer of Instructional Funds

There are times when an ES needs to transfer Instructional Funds. The transfer of instructional funds between ESs due to student transfers is automatic, but there are other times when a transfer might be appropriate. All IF transfers from one ES to another are subject to ES Advisor review and approval, as well as the parents involved.

Types of IF transfers:

-for the "purchase" of an item from one family to another or from one ES to another.

-to correct a possible funding error due to a student transfer

-to transfer funds from family to family (same ES) with advisor and parent approval

-to donate funding to a site (use the program expense agreement form for this transfer)

An ES must first understand how and when instructional funds are placed in the ES budget. At the beginning of a semester, funding is placed in an ES's budget for a student based on their date of enrollment and the expected amount of ADA the school hopes to collect for that student. It isn't "real" money until attendance for that student is collected that will equal the amount projected. If, for any reason, that student drops prior to the date that the money was "earned", then some of that money may not be available to be transferred for any purpose. Students graduating at the end of first semester must remember that only the first semester funds are "real", and 2^nd semester funds will be deducted from the ES budget when the graduate drop is complete.

IF funds may not be transferred after a student has dropped from the school for any reason. All remaining IF on the date of a student drop goes into the school general fund to cover expenses for students who did not accrue enough funding to cover this year’s school wide expenses.

To transfer funding, use the transfer of funds form or e-mail the following information to your Advisor:

-The reason for the transfer

-From whose account (ES and #/Parent and #) to whose account (ES and #/Parent and #)

-The amount to be transferred

-Is this student dropping mid-year?

-An email from the parent must be included also, or provide their signature on the hardcopy form