Instructional Funds Request Process

Policy

The instructional funds request process is for ES use to request funding for a high school student when the Instructional Funding deposited will not cover necessary expenses for the student for the semester. The regular process for providing materials to students must first be exhausted prior to making this unusual request. The ES Advisor must concur with the ESs request, then school administration will make the final decision.

Possible reasons for making a request

Funds may be requested only for core courses a high school student needs for graduation or to pass the CAHSEE. The student’s regular IF must not have been spent on other types of items (non-core courses, activities, and materials) for this student prior to making this request.

Examples of appropriate requests

• AESS + curriculum needed for this student enrolling late in the year
• Need additional materials for a complete a-g or college prep course
• Appropriate online curriculum costs that exceed available funding 
• Need additional intervention or CAHSEE prep tutoring/course

Steps to take prior to making a request

Prior to completing an Instructional Funds Request form, the ES must first follow normal procedures:

• attempt to locate an appropriate item at a school office/learning center
• network with your ES Group to locate an unused item
• attempt to do a funds transfer to be able to purchase these items with another student’s funding that will not be used

Procedure

After exhausting all prior steps without success, complete an Instructional Funds Request form. Include specific data—what instructional funding for this student has been spent on, the specific needs of the student for this semester, consequence for student if item not provided, and any other information that might be applicable to this request.

Forward the completed request to your ES Advisor who will review the request and make a recommendation. If the recommendation is to approve the request, the ES Advisor will forward the request to the school office for administrative approval. If the ES Advisor or administration denies the request, you will be notified by email.

If approved for CAHSEE Funding, please follow the Process for Submitting Request for Additional CAHSEE Funds.