REVISED 1/2009

Process for Submitting Request for Additional CAHSEE Funds

Additional school funding is currently available for 12th Grade students who need it; please make arrangements for your students to enroll in course/tutoring and then submit the IF request form. The extra funding is available for anytime a 12th grader who has not passed the CAHSEE needs it; it is not required that regular IF be expended first.

1) The ES should first submit a CAHSEE IF Request form.

2) Once approval has been received from the Executive Director, the ES will be asked to submit a PO Request or create a CP Course using the following directions:

For a service or product PO Request:

a) Create a PO Request. Choose Product or Service PO.

b) A window will appear that states “Select on of the PO options in the next dialog and then click “submit”.

For CAHSEE Prep funding, choose either “CAHSEE Materials or CAHSEE Service”

When you choose a CAHSEE option, this will flag the PO Request as a request that will come from special CAHSEE funding, not your ES/Parent account.

FRED will have a reminder in red stating that you must get prior approval first; this approval is obtained through the IF Request form.

c) Continue as usual, selecting the vendor and entering any subsequent information

( When creating a Product Request, the ES must type their “shipping information” into the description of the PO. The PO request will remind you of this requirement in the description area.)

( When creating a Service Request, the ES must type the name of the student and their ES name in the description area of the PO. The PO request will remind you of this requirement in the description area.)

d) The Product PO will be mailed to you as other POs are sent, and the service PO will be sent to the service vendor in the same manner as other service POs. To view the PO go to "view" POs, and click on the transferred & Grants tab. Please mark the product POs "complete" when you receive the materials.

For a CP course:

a) When creating the CP course, be sure to choose “CAHSEE” in the dropdown that says “type” (rather than CP course or HQT). This will trigger an email to be sent to the Waterford Office for approval. These classes are not encumbered because they do not come out of the IF funds.

b) When the course is full, the ES will email CP cp@ieminc.org to close the Course. At that time, the funds will be taken out of the appropriate CAHSEE funding.