HQT SME
Information
As the semester comes to a close, and if your students are enrolled in an
SME HQT CP course, it is time to start organizing what you need to send to your SME
instructors.
Since each instructor may
require different things, it is important to first check the syllabus for the
particular course in which your student(s) are enrolled to see what the
requirements are if you haven’t done so already. You can access the syllabus for your course
in the following way:
1. In FRED, go to “Search” then select
“Courses/Activities” from the dropdown list.
2. Find your course, then
click on the blue course number.
3. Towards the bottom left of the screen, you
will see a yellow button that says “Print LR Course Info.” This is the syllabus
Within the syllabus, you will
find the requirements of what to send (usually at the end) and where to send
them (usually at the top). Specific
questions and requests for modifications can be emailed
directly to the SME instructor.
In general, the SME needs to
see the following at the end of the semester, although specific assignments
will differ with each course/instructor:
1. Representative
samples of student work. For instance, in an English class, this would
be answers to textbook section questions, a writing sample, a unit test, and a
book report.
a. These samples can be photocopied if you are
planning on using them for portfolios. Remember that they will not
be returned to you; the SME is the official teacher of record and will
need as much evidence of the grade given if it is ever called into question.
2. A detailed list of assignments and grades given on those assignments. Please use this form (or your own form that has the same information) here: http://www.ieminc.org/genericforms/smestuasswksht.pdf
a. It is important to make notes, preferably
on the back of this form, about any modifications or extenuating circumstances
that the student may have.
3. A list of your students and their suggested grades and credits. Please use this form (or your own form that has the same information) here: http://www.ieminc.org/genericforms/SMEstulstwksht.pdf
a. Remember it is important to give your input
to the SME about what grade and credit amount you believe the student has
earned over the semester since they rely heavily on your contact with the
student to help them give the final grade.
4. Your contact info and the best way/time to reach you to
discuss your students’ grades. If you would prefer a phone call, let your
SME know. Otherwise, they will usually
email you.
The above supporting
documentation requirements need to be sent to your SME instructors by the date listedon your paperwork timetable.. YOU MAY SEND THEM EARLIER, AND YOU ARE
ENCOURAGED TO DO SO! The end of the
semester is a busy time for everyone, so the earlier you can send the
information to the SME instructors the quicker they can get back to you and the
quicker you can get your grades entered!
The SMEs will do their best to get back to you within a week of when
they receive your information, however, if everyone sends their documentation
on the due date this may be impossible for them.
Some helpful hints to make
the process go smoother:
1. Send supporting documentation to your SME
instructors EARLY so they can review the information and get back to you in a
timely manner.
2. Enter in your estimated/suggested grades
into your report card when you send your documentation. This way, it will be as simple as sending the
grades or making a quick change and sending them when the SME gets back to you.
3. Keep a running list of the assignments
throughout the semester so you are not filling out the forms at the end when
you will be busy trying to get other things done.
4. Be as organized as possible. The SME may receive hundreds of students’
work, so the more organized you have everything, the easier it will be for the
SME to review and get back to you. Also,
make sure to include everything. Much
time is lost when the SME doesn’t have all that he/she
needs and then must contact the ES for additional information.
The SME instructors are here
to help and assist you and your students and families in any way possible with
curriculum and general information about the subjects. We appreciate all you ESs do to make the
process go smoothly!!