REVISED 3/2010

Academic Probation

All high school students complete a High School Enrollment Contract. (Done at Centralized Intake or if sibling, by ES).

All continuing students will complete a contract at the same time that they do their Fall Student agreement when they enter 9th grade. The contract will be kept in the ES’s student files. Students who are deficient 30 or more credits/units or have not maintained satisfactory progress at the time of enrollment will be accepted on a conditional basis and placed on academic probation by the School Counselor if enrolled through Centralized Intake, or by the ES if sibling enrollment. In addition to the requirements listed on the contract, students who are on academic probation must complete all attempted courses with 70% or better, and AESS is recommended. Academic Probation placement is entered into F.R.E.D. The student’s progress will be tracked and monitored.

If you have a newly enrolled HS student that is not marked in F.R.E.D. as being on academic probation, but should be, please fill out the contract with them and email the School Counselor so that the student can be marked in the database.
If you have a continuing high school student that was not placed on academic probation when first the contract was first signed, but has fallen behind, the ES should explain the conditions of Academic Probation and have the student and parent sign the bottom portion of the contract (kept in ES’s student files). Email the School Counselor so that the student can be marked in the database.

Students on academic probation may be dismissed after an Evaluation Hearing for any one of the following reasons:

-Failing to pass all CWCS courses attempted each semester with 70% or better

-Failing to complete 25 credits/units per semester

-Receiving two truancies

*The minimum 25 credit requirement for CWCS can divided into the number of weeks in a semester. 17 weeks= 25 credits, approximately is 1.5 credits a week. For example, if a student enrolls late in the semester, and there are only 8 weeks left in the semester, then you should expect a student to be earning at least 12 credits.(8 X 1.5 = 12

By the date indicated on the ES Paperwork Timetable, the ES will send an email notifying HQTs that the student is on Academic Probation to get estimated grade for report card. If a student is earning a D or F, consult your advisor and DO NOT SIGN the next semester’s Student Agreement until you are sure that the student is passing all classes with C’s or better.

Students that are dropped for failing to meet the requirements of the high school enrollment contract for academic probation should use the drop code "140" in FRED. The student must attend another school successfully for one semester before reapplying to CWCS, and will only be accepted if able to meet the requirements of a regular enrollee, not able to be under academic probation again.

If an ES is enrolling a sibling, they should use the following chart to determine appropriate number of credits for grade level. For example, if a student, according to their birthdate, is due to be in 10^th grade, they must have at least 50 credits in order to be considered at grade level. If deficient 30 or more credits, they would be put on academic probation.

When an ES determines that the student has progressed and has earned enough credits to be removed from academic probation based on the below chart, they should email their ES advisor for the student to be removed from this status. Criteria for removing a student include: sustainable improvement in grades/achievement, no longer credit deficient according to below credit chart, passing CAHSEE Math score, passing CAHSEE ELA score, a good attendance record without truancies.

You can view whether or not a student is on probation on the student detail screen (top left under student number) or on the student’s transcript.

51-100 credits = 10th grade

101-150 credits = 11th grade

151+ credits = 12th grade