Revised 12/2005
Graduation Procedure
Step 1 – Preliminary Assessment
At the beginning of a student’s last semester before
graduation, you will be doing a preliminary assessment of their transcript with
your advisor. You will be given a due date at the first ES meeting of the
semester for you to e-mail your advisor for each prospective graduate:
*
the name and student number of the potential graduate
*
a statement that you have checked the transcript (as described
below) and are in agreement with the credit summary at the bottom of the
transcript.
*
list
the course names that
the student will attempt to complete for their last semester along with the number
of credits they will be
attempting in order to meet the deficiencies listed in the credit summary.
Follow the directions found on your student’s transcript in the “credit
summary” box at the bottom. Click on the yellow question mark to access the
directions.
A) If the student has any courses on their transcript from
other schools that have not been assigned a growth area, please do this first
or they will not show up in the credit summary.
B) Exclude any courses that have an F grade or zero credits.
C) Exclude any duplicated courses or any courses that have
more than 10 credits for any given course title (since we can only count 10
credits for any course).
D) Exclude any course with a religious title. We cannot count
those credits toward graduation.
E) Check each growth area to make sure that all course
requirements are met. Refer to the credit summary for guidance:
1- English-
needs 30 units of any English Course Title. Any course that
bring the total over 30 units should have their category changed to “7E”
to be included in Special Interests.
2- Life
Skills- needs 10 units of Computer/Typing, 20 PE, 5 Health, and 15 electives.
(Please refer to the Life Skills Elective Planning Chart in
the high school forms area to be sure your student has met the standards for
this area) If they have more than the required number of credits, then you
count the extra credits in the Special Interest Area “7E”
(except for health which is a 5
credit course max).
3- History- needs 10 units of US History
courses, 10 World Studies courses, 5 Economics. If there are more credits for
these courses, then they may NOT be counted in the Special Interest area. Ask
your ES Advisor if you are uncertain as to what courses count in any area. For
example, World Geography is NOT World Studies. Geography is a special interest
course “7E”, and is not counted in the history area.
4- Political Process- needs 5 credits of US
Government.
5- Mathematics- needs 10 credits of Algebra
I (effective 2004 school year) and 10 credits of another math course.
6- Science- needs 10 credits of a physical
science and 10 credits of a life
science.
7- Special Interests- needs 10 credits of
foreign language or 10 credits visual and performing arts (one full year of one
course), and 50 credits composed of any “extra” college prep, academic, or
vocational elective classes. Make sure that none of these courses are
duplicates of courses from other areas.
The above process should make the credit summary state the
areas where your student is “deficient” in the required number of units for
graduation. Use this summary to create your e-mail to your advisor and to
ensure that your students are taking all required courses for graduation.
Keep a copy of the e-mail for your records. Your advisor will
check your student’s transcript and will either affirm your preliminary
assessment or offer further guidance. When an agreement is reached, your
advisor will print the transcript and use the credit summary to do the final
graduation check.
Step 2 – Database Entries for graduates
Enter the
following information into ES Webfiles for your
graduates as soon as you have the information, and prior to submitting the grad
packet to your Advisor. Go to “View/Active
Students”, and click on “View detail” for your graduate. Find the section “Graduation
information for this student”. Select
the “Expected Grad Date” from the drop down list. Choose “yes” or “no” for
Ceremony Participation.
Step 3 – Submission of final semester
report card
About 2 months before graduation (the date will be given to
you), you will need to submit a report card of the
courses/grades/credits that you hope your student will complete by the end of
the semester. The final semester grades
must at least include all of the courses in the “deficient” area of course
summary on the transcript. This report card will generate a new transcript that
you will print to include in your graduation packet.
(If your student does not complete the projected
courses/grades/credits, then the transcript can be changed to reflect the work
actually done.)
Step 4 – Putting Together the Graduation
Packet
Send the following to your ES Advisor (due date will be provided):
-Graduation/Completion Packet Checklist
- Student Graduation Approval Request (needs parent/student signatures, form is in WEBfiles- go to
"view" active students and click on the student number.)
- Graduation Requirements Worksheet
- (CW only, if
applicable) CAHSEE letter
- Final Transcript
- Demonstration (if applicable)
- Drop Form
- Portfolio (if a December Graduate)
- Be sure to send an e-mail to your advisor letting them know
the date/scores that your graduate did testing with Scantron. The e-mail
will be part of the grad packet.
IF ANY PART OF THE GRADUATION PACKET IS MISSING, THE ES
ADVISOR WILL RETURN THE WHOLE PACKET TO THE ES.
On the last day of school, email your ES Advisor and let him/her know
1. if your student completed the courses that are on the final transcript.
2. if the graduate has any missing materials, (a missing materials form should be mailed to the office asap).
The ES Advisor will then turn in the graduation packet if it
is complete and all materials have been returned. Within a month of graduation,
the diplomas will be printed and mailed out.