Revised 3/20112
Graduation
Packet Paperwork
(The
following forms and emails are all part of the graduation packet. See “Graduation Procedure”
for a step by step description of the graduation process that must be completed
for each graduating student at the beginning of their last semester.)
According
to the date assigned in the CWCS Paperwork Timetable, the following items
should be submitted to the ES Advisor for each graduating student:
(ESs should have already entered all of the information into
FRED from the Graduation
Requirements Agreement, including expected grad date, participation in
ceremony, after grad plans, etc.)
Graduation
Packet:
-Graduation/Completion
Packet Checklist
-Student
Graduation Approval Request (created and printed from FRED)
-Graduation
Requirements Worksheet (no longer part of grad packet. Please use as
optional worksheet throughout high school years)
-Complete
Transcript with credit summary at bottom (must include all semesters, including
last, on a CWCS transcript)
-Drop
Form (created and printed from FRED)
-CAHSEE letter
(if applicable)
-Demonstrations
(if applicable)
-(See info in CAHSEE FAQs regarding CAHSEE and Special Ed graduates)
The
below items may be sent after the grad packet has been mailed, but will be
considered a necessary part of a complete grad packet
a) E-mail to advisor that the student's portfolio (including writing prompt) is complete
b) E-mail to advisor that the mailing address in FRED for the student is accurate.
c) E-mail
of this graduate’s Scantron Scores sent to your
advisor only if applicable: the student was a CAHSEE Intensive student and required Scantron..
d) Email to advisor that the student has completed online the Graduate Exit Survey or that the ES has collected the confidential Graduate Exit survey, if there is no online access available to the student (to be mailed by ES to the School Office in Waterford). Please specify in the email if the form was completed and mailed or completed online.
e) E-mail
sent to student records studentrecords@ieminc.org and cc
your advisor
f) E-mail (if applicable) to special education with the most recent CAHSEE scores, to receive confirmation that the student is a special education student with a current IEP and/or 504 Accommodation Plan and can receive a regular high school diploma without the necessity of passing the CAHSEE.
g) E-mail
to advisor that your student has completed the final courses listed on the transcript,
(include any changes that need to be made to the transcript at this time). (Incomplete
grad packets, or grad packets of students that have decided to remain in school
for the next semester, will be returned to the ES).
Student
Graduation Approval Request:
As
part of the graduation process, a student/parent chooses one of the following
endorsements:
*General
Studies Endorsement- This endorsement is for students who earn Carnegie units,
but did not complete the additional requirements needed to attend a four year university
of their choice after graduation. If a student/parent chooses this endorsement,
the box is marked and no other additional endorsement paperwork is required.
*Vocational
Endorsement-
Students in vocational studies complete the Vocational Endorsement Packet to
meet the requirements of this endorsement. It is to be included with the
graduation packet. It is lengthy and will take a lot of energy, work, and
commitment from the student, and should be started at least 2 years prior to
the anticipated date of graduation. This endorsement takes the
place of the 60 required elective credits in the special interest requirement.
Schools that require Carnegie Units will not honor these credits as transfer
classes nor will they count as college entrance requirements. They will only
count towards our high school graduation requirements.
-If
Graduation Requirements are met, but the student does not pass both sections of
the CAHSEE, they will receive a School Certificate rather than a diploma.
-(Inform the student that the way their name is printed on the
Student Graduation Approval Request form is the way that it will appear on
their diploma or certificate of completion.)
-The
address on this form should be updated if needed before turning it in, as this
is the address that the diploma or certificate of completion will be mailed
to.)
Complete/Final
Transcript:
According
to the date in the paperwork timetable, you will be submitting “estimated”
grades for your graduates early in the semester of their graduation. These are
submitted electronically and will become a part of the transcript. This will
enable you to print the complete transcript for the grad packet. (If at the end
of the semester the student did not meet your expectations, the grades on the
transcript can be changed with a transcript form).
The
complete/final transcript must have any previous school’s transcripts entered
by IEM, and must include all coursework entered on the Graduation Requirements
Worksheet. The last semester’s work MUST be on this transcript.
Drop Form:
This
drop form will be mailed to student records by the IEM office once the ES
advisor approves and turns in the completed Graduation Packet. If the
Graduation Packet is incomplete, or if the student has decided to return to
school the next semester, the ES advisor will return the whole packet to the
ES, and the student will not be dropped until the packet is approved.