ES Salary and Benefit Program

Pay Calculations

Salary calculations will be based on the total number of student days for all active students assigned to the Education Specialist for each of the 175 school days.

The annual salary and benefits contribution amounts earned by an ES is based on the total number of school days each officially enrolled (active) student has been assigned to the ES (referred to as "student days") and the ES's successful completion of all required student documentation related to each assigned student.

FTE Calculations

There are 175 school days per each school year.  25 students for each of the 175 school days is considered one full-time equivalent and is equal to a maximum of 3,850 student days. Therefore 3,850 or more student days equals 1.0 fte for STRS.

Paychecks

ESs will receive their first paycheck of each school year dated August 31 and will be paid in 12 monthly increments.  Each month’s payment will be made on or before the 1st day of the month. A snapshot of the estimated total yearly student days for each ES will be made on the date listed on the IEM Report Schedule Calendar from August to June. Each payment will contain a percentage of the remaining projected yearly total amount due you. ESs will typically receive both their June and their July paychecks in June.

Your salary will be paid, less legal and authorized deductions as follows:

a. The monthly ES Payroll Snapshot report (which contains only information on regular ES Service to students) will be posted in ES Webfiles at the beginning of each month, and can be viewed through the school year as desired. The ESs paystub (which contains information on the regular ES service to students, plus any additional stipends earned) will arrive with your check, or be emailed to those with direct deposit, which can be opened with a password, at the end of each month. The ES Payroll report is based on the number of active student days initially assigned to an ES when they first begin service in any school year.  An adjustment (up or down) to this number is made monthly as the ES student count changes. This adjustment will be seen on your payroll report each month.

b. All enrollment and drop student paperwork arriving in the office several days prior to the payroll snapshot run date listed on the IEM Report Schedule Calendar , beginning in August of each school year, will be included in that month’s incremental payment, as only “active” students on your ES list “count” for that month. Do not expect to have paperwork arrive in the IEM student records office on the morning of the payroll snapshot run, and still have it entered before the snapshot is run! All paperwork entered/received after the payroll snapshot run will be included in the next month’s incremental payment—no earned pay is lost to the ES by missing a payroll snapshot deadline date.

c. The expected yearly pay for each ESs who begins in August (from a. above) will be prorated into 12 monthly increments. For an ES beginning later in the school year, their initial pay will begin when they have an “active” student on their ES list prior to the payroll snapshot run and will run for the remaining months of employment that school year up to July. Each month’s incremental payment will be made on or before the 1st day of the month during the school year.

d. The ES Expense Reimbursement Stipend will be calculated based on the information in the ES Resources document. It will be paid for 10 school months only (August through May) for an ES with the minimum number of active students during that month.

e. Upon resignation/termination from the charter school, a final pay reconciliation of the total student days worked will be run upon completion of ES Checkout.

f. In the event you do not serve a full school year in said position, or the actual number of students you serve is less than stated above, you shall reimburse this Charter School in such amount as you have been overpaid under the provisions of Section 45041 of the Education Code, State of California.