Vendor Approval Procedure

This Charter School is able to purchase a wide variety of curriculum. There are hundreds of vendors to choose from on the approved vendor list. The ES works in cooperation with the parent in deciding the appropriate curriculum and CP courses for a student. Each ES is responsible for ordering materials, setting up courses, and tracking expenses for each student. See Purchase Orders, Instructional Funds, and Contract Programs for a more detailed explanation.

The ES receives a vendor approval request from a parent or they can initiate a request themselves. Gather all necessary information you will need in order to approve the vendor. The Vendor Request form is an optional tool to help you. Consider the request for the approval of this vendor using the Criteria of Materials That Can Be Purchased with Instructional Funds, the Vendor Instructor Policy (for service vendors) and the extra requirements for High Risk vendors, using the Vendor Approval Checklist.

If you are approving this vendor, then enter the information in the webform located off the Forms page, ES Protected Page for Surveys & Vendor/PO issues (Use your school password to enter this page). Keep the completed Vendor Approval Checklist in your files. IEM will send the vendor the appropriate paperwork. The vendor will appear in the Webfiles dropdown lists as soon as they have signed a contract for services with the school. The ES will be notified by email if the approval is denied. Our goal is to have the process completed within two weeks. If you don't hear back from us about your vendor request, email to make sure we received your request. (It is often helpful for the ES to contact the vendor to "pave the way" for the vendor approval paperwork that is going to be sent to them. ESs are asked not to contact product vendors once they are on our approved vendor list, but they may call prospective product vendors to let them know that paperwork from IEM will be coming to initiate the vendor approval process.)

You will need to initiate a new vendor request to reactivate an inactive vendor that is no longer on our approved vendor list.

Currently this charter School has hundreds of approved vendors. Many of these vendors sell duplicate inventories. We would like to encourage ESs to try to purchase the items from an already approved vendor. The ES can expect a month turn around time in the vendor approval process. It will save time and serve families more quickly to use already approved vendors. To search the approved vendors go to "search" in ES WEBfiles.