Surpass Library
Surpass is a web-based library system which allows our families and ESs to confirm online if a book is available, as well as to reserve items for future pick-up. You may pick up curriculum items at either of our learning centers. All questions and inquiries regarding the learning center libraries need to be sent to the following email addresses:
Ceres - clclibrary@connectingwaters.org; Modesto- mlclibrary@connectingwaters.org
Patron ID
and Password:
All library users must have a “patron ID” to check out materials; to use the online library services, you will also need a password. The patron ID and password will be set up as follows
:
-Student
Patron ID = first name, last name (example Sue Smith = sue smith)
Password = student ID
-ES
Patron ID = first name, last name
Password = ES code
All users
will be prompted to change their password by the library system; please feel
free to change your password.
Online Search:
1.
Go to CWCS Website http://www.connectingwaters.org/
2.
Click on Surpass Library and choose either
3.
Search by author, title, keyword or
subject (if title and author are unknown, use keyword search for best results.
4.
Browse results for your desired book
5. “Book Bag” – use this feature to
create and print a list of your desired books while at the learning center. (note, using this feature will not
place items on hold, but will show you what is available)
Limit:
-ES – 15
-Student – 5 textbooks, 5 TEs, 5 resources, 2 reading Library
books, 2 audio-visual, 2 equipment, and 2 games
-Consumables: Consumable workbooks will not be bar-coded and entered
into the system; please feel free to come by and browse or call to check for a
specific title.
Length:
All due back May 20, 2011
-Textbook – Up to 10 months or May 20, 2011 which ever comes first
-Resources – Up to 10 months or May 20, 2011 which ever comes first
-Reading Library – 6 weeks
-Audio-Visual – Up to 10 months or May 20, 2011 which ever comes first
-Equipment – Up to 10 months or May 20, 2011 which ever comes first
-Games – 6 weeks
-Reserve – No check-out / learning center use only
Fees: Damaged / Lost –
patron will need to pay the price to replace the item.
Check
In/Check Out and Return Policy:
Check-in:
1. Bring books to the library desk. Please do not take books into the
library.
2. Clerk scans book(s) into the Surpass system.
3. Clerk prints receipt of books left checked out.
Check-out:
1. Bring book(s) to the library desk.
2. Clerk scans book(s) out using Surpass system.
3. Clerk prints out receipt of items that have been checked out.
-If there is no clerk
available to check-in or check-out books for you, please wait until one becomes
available or find a clerk to help you. You are responsible for the books until
they have been handed to a clerk for check in
-Learning center items must be returned
to the same center that they were checked-out from. Bar-coded items may be
returned at any time.
-Items that have been ordered by an ES with
instructional funds must be returned back to the ES so that they can mark off
the material list and be checked for damage and completeness.
-When a
student drops or transfers, the ES may email the learning center to obtain a
list of the items checked out to the student, otherwise, when a student drops
(or graduates), the drop email will be cc'd to the
learning centers and they will check the Surpass Library for any items still
checked out by the student. If the student has items checked out, an email will
be sent to the ES and cc’d to studentrecords@ieminc.org
that includes a list of the outstanding items. The student’s file will be
flagged and the ES then has 10 school days to return the materials to the
Learning Centers. Any materials not returned will be considered missing
materials, with the necessary Missing Materials form submitted by the
-ESes must
contact the appropriate learning center BEFORE transferring bar-coded materials
to another student/family. If an ES would like to transfer a library book
between students, they can do so by emailing the
-You will always receive a patron
status report when you check-in or check-out a book for a patron except if the
patron does not have any books left checked-out in their name. The system
does not allow the staff to print or export blank reports, but you can request
a printout of your history. This will show that all books have been
checked back in. This report acts as your receipt. Please double check
your receipt before leaving the center and keep your most current receipt in a
binder or file folder for your records. If at any time you need an
updated list you may go into one of the learning centers or e-mail the
libraries and they can print or e-mail you a copy. (see
note below)
-Parents and ESes can contact the
center libraries at any time during the school year to request a list of items
that are checked out to their students. Simply send an email (Ceres
Learning Center / Modesto Learning Center) to one of the
libraries with a list of your
student names and
ID numbers and one of the clerks will generate a materials
report and email it back to you. The report will contain all items checked out
regardless of which center it came from so you only need to contact one of the
centers for this report.
-The Due Date for
all bar-coded items checked out when there is a summer session is the middle of
September.
-The Due Date for all bar-coded items
checked out for the current school year is Friday, May 20, 2011.
-When the centers are told that a
person believes the books were returned or never checked out, the first step
for the learning center staff is to thoroughly check the shelves for the items.
There are several reports that the learning centers can run to validate that
you have checked-in or checked-out books, including but not limited to: a daily
report showing all item check-ins and check-outs for a particular date or range
of dates, a history of books checked out by a patron, and a history of which
patrons have checked out a particular book. If you do not have your most
current receipt, we will rely on these reports to investigate your situation.
-Please remember that you will be
responsible for all materials if:
1. You leave books on the desks, tables, or other surfaces in the center
without notifying and scanning the books in/out with a clerk and receiving a
receipt. (Please remember, if someone picks this book up to check out, it will
automatically flag as already checked out by our system. It is not possible to
check out a book that has not already been checked in.)
2. You acknowledge that books were given to you by a family to be returned to
the center for them.
-If there
is an unusual situation where
a family can not return the materials to the ES (a family is dropping and they
are going to be in Ceres or
1 - parent name and parent code
2 - student name and number
3 - approximately when the materials will be returned
The LC will email the ES when the items are dropped off. Please arrange to pick
up the materials within five school days of receiving the email.
Important Things to Remember about
Library Materials:
-Please allow
time to check in your returned books and get a receipt. If you have a box of
items or more, this could take 15 minutes or more depending on how many people
are ahead of you. The Library desk closes at 3:45 pm each day so please plan
accordingly.
-If an ES plans
to check out books on behalf of their student(s), they will need to have
permission from the parent to do so. This can be in the form of an email or
written request from the parent. This is to ensure that the parent is aware of
the items being put in their student’s name for which they are responsible. If
an ES is unsure if the family will want or need an item they are checking out
for them, the ES should put the item in their name and, if the parent decides
to keep it, the ES can then email the center to transfer the item to the
appropriate student by providing the bar-code number, title, student name and
ID number (See transfer procedure above). If you check out books for a parent,
we suggest that you request two copies of the patron status report. You may
want to keep in your files one copy signed by your parent to acknowledge
receipt of the materials and one copy can be left for the parent for their
records.
-Please inform all of your parents that
they will not be able to check out items for the next school year until all
Library materials from the previous school year are returned.
-An ES must
include all Library materials still outstanding on their student’s Missing
Materials list when the student leaves our school.
-ESes and parents
who have overdue books from the Ceres or Modesto LC library for the previous
school year will not be able to check out materials for the current school year
until the over due books have been returned. If you have any questions, contact
the learning center to find out if you have overdue books prior to trying to
check out items. Thank you for your cooperation.
-The policies and procedures for the Surpass
Library have been created by the Library Committee. This is a work in progress,
so thank you for your patience. If you have any comments or suggestions, please
email cwcs@connectingwaters.org
Online
Reserve Policy
1. Use the online search to find a desired
book
2. Click on “Reserve This”
button
3. Type in patron ID and password (obtain
this from your ES or when you visit the learning center)
4. Call
learning center so the book can be pulled and placed on hold
(see Hold Policy below); failure to call can
cause the book not to be held
Hold Policy
1. Call learning center
2. Clerk checks patron limit to verify it has not been
exceeded.
3. Clerk will pull item, take out of circulation, and place
on hold
4. Items must be picked up within one week
5. Items not picked up within one week will be
returned to
the shelf