REVISED 10/2008

Surpass Library

Patron ID and Password:

All library users must have a “patron ID” to check out materials; to use the online library services, you will also need a password.  The patron ID and password will be set up as follows:

 

            Student

            Patron ID = first name, last name

                        (example Sue Smith = sue smith)

            Password = student ID

 

            ES

            Patron ID = first name, last name

            Password = ES code

 

All users will be prompted to change their password by the

library system; please feel free to change your password.

 

Online Search:

 

1.         Go to CWCS Website http://www.connectingwaters.org/

2.         Click on Surpass Library and choose either Modesto or Ceres

3.         Search by author, title, keyword or subject (if title and

author are unknown, use keyword search for best results.

4.         Browse results for your desired book
5.         “Book Bag” – use this feature to create and print a list of your desired books while at the learning center.

 

Limit: 

            ES - 15

            Student – 5 textbooks, 5 resources, 2 reading

Library books, 2 audio-visual, 2 equipment, and 2 games

 

Consumables:

Consumable workbooks will not be bar-coded and entered into the system; please feel free to come by and browse or call to check for a specific title.

 

 

Length: All due back May 22, 2009

            Textbook – Up to 10 months or May 22, 2009 which ever comes first

            Resources – Up to 10 months or May 22, 2009 which ever comes first

            Reading Library – 6 weeks

            Audio-Visual – Up to 10 months or May 22, 2009 which ever comes first

            Equipment – Up to 10 months or May 22, 2009 which ever comes first

            Games – 6 weeks

            Reserve – No check-out / learning center use only

 

Fees:

            Damaged / Lost – patron will need to pay the price to replace the item.

 

Return Policy

  • Learning center items must be returned to the same center that they were checked-out from. Bar-coded items may be returned at any time.
  • Items that have been ordered by an ES with instructional funds must be returned back to the ES so that they can mark off the material list and be checked for damage and completeness. 
  • When a student drops or transfers, the ES may email the learning center to obtain a list of the items checked out to the student, otherwise, when a student drops, the drop email will be cc'd to the learning centers and they will check the Surpass Library for any items still checked out by the student. An email will be sent to the ES for assistance in collecting the items for the center.
  • ESes must contact the appropriate learning center BEFORE transferring barcoded materials to another student/family. If an ES would like to transfer a library book between students, they can do so by emailing the appropriate center, providing the bar-code number and item title listed on the bar-code label on the back of the text along with the name and ID number of the student they would like the item transferred to. For call numbers that begin with an ‘M’ contact Modesto LC and for call numbers that begin with a ‘C’ contact Ceres LC.
  • Parents and ESes can contact the center libraries at any time during the school year to request a list of items that are checked out to their students. Simply send an *email to one of the libraries with a list of your student names and ID numbers and one of the clerks will generate a materials report and email it back to you. The report will contain all items checked out regardless of which center it came from so you only need to contact one of the centers for this report. *Ceres Learning Center / *Modesto Learning Center
  • The Due Date for all bar-coded items checked for Summer School 2008 (last summer) is September 15, 2008.
  • The Due Date for all bar-coded items checked out for the current school year is Friday, May 22, 2009.
  • If there is an unusual situation where a family can not return the materials to the ES (a family is dropping and they are going to be in Ceres or Modesto), contact your advisor for approval. If approved by the advisor, notify the LC with an email (cc your advisor) that the family will be dropping items off at the LC.Include in the email:
    1 - parent name and parent code
    2 - student name and number
    3 - approximately when the materials will be returned
    The LC will email the ES when the items are dropped off. Please arrange to pick up the materials within five school days of receiving the email.


Important Things to Remember about Library Materials:
- Please allow time to check in your returned books and get a receipt. If you have a box of items or more, this could take 15 minutes or more depending on how many people are ahead of you. The Library desk closes at 3:45 pm each day so please plan accordingly.
-If an ES plans to check out books on behalf of their student(s), they will need to have permission from the parent to do so. This can be in the form of an email or written request from the parent. This is to ensure that the parent is aware of the items being put in their student’s name for which they are responsible. If an ES is unsure if the family will want or need an item they are checking out for them, the ES should put the item in their name and, if the parent decides to keep it, the ES can then email the center to transfer the item to the appropriate student by providing the bar-code number, title, student name and ID number (See transfer procedure above).
- Please inform all of your parents that they will not be able to check out items for the next school year until all Library materials from the previous school year are returned.
- An ES must include all Library materials still outstanding on their student’s Missing Materials list when the student leaves our school.

-ESes and parents who have overdue books from the Ceres or Modesto LC library for the 07-08 school year will not be able to check out materials for this school year until the over due books have been returned. An overdue book notification was mailed in June. If you have any questions, contact the learning center to find out if you have overdue books prior to trying to check out items. Thank you for your cooperation.
-The policies and procedures for the Surpass Library have been created by the Library Committee. This is a work in progress, so thank you for your patience. If you have any comments or suggestions, please email cwcs@connectingwaters.org

 

Online Reserve Policy

1.   Use the online search to find a desired book

2.   Click on “Reserve This” button

3.   Type in patron ID and password (obtain this from your ES or when you visit the learning center)

4.   Call learning center so the book can be pulled and placed on hold (see Hold Policy below);  failure to call can cause book not to be held

 

Hold Policy

1. Call learning center

2. Clerk checks patron limit to verify it has not been exceeded.

3. Clerk will pull item, take out of circulation, and place on hold

4. Items must be picked up within one week

5. Items not picked up within one week will be

    returned to the shelf