Contract Programs – Additional Requirements for High Risk Activities

Approved Activities	Conditions Required	Office Verification	ES Verification
(within school year)
Fencing	1, 2& 5	1& 5	1 & 2
Gymnastics	3		3
Horse Related	1&5	1&5	1
Ice Skating	N/A	N/A	N/A
Regular Bike Trip	N/A	N/A	N/A
Rock Climbing – Indoors	1 & 5	1 & 5	1
Snow Skiing & Boarding	N/A	N/A	N/A
Swimming	1, 2, 4 & 5	1 & 5	1, 2 & 4
Whale Watching (on water)	1, 2 & 5	1 & 5	1 & 2

SPECIAL CONDITIONS that MUST be met prior to Activity/Class:

1 – Must be commercial vendor-supplying all necessary equipment and safety equipment-(ES needs to ask at first contact before creating set-up, then Office will follow up when you submit vendor approval)

2 – Educational ActivityPermission form required-(ES collects and verifies prior to activity/class)

3 - Gymnastics course must not contain any activities on rebounding devices (trampoline, springboard usage, etc)-(ES must check with Gymnastics vendor to verify that the course will not contain any use of rebounding devices. If yes, the student may not attend the course.)

4 – Certified lifeguard must be on duty at all times during the activity/class-(Office will handle this. ES must email vendor relations to ask if they have a copy of the lifequard’s certification on file prior to creating the PO for the activity/class--wait for a yes response before proceeding.)

5 – Commercial certificate of insurance $1 mil each occurance & $2 mil aggregate, naming IEM & the school as additional insured-(Office will handle this prior to high risk vendor/activity approval. ES must email vendorrelations@ieminc.org prior to completing a PO and ask if this vendor has the required insurance on file with the school. When you receive a confirmation email back, file in your files and then you may submit the PO.))

ES Verification:

Save all documentation in your file for this activity/course. Send an email to the office (cp@ieminc.org) prior to the check request for a GEA/start date for a course that indicates what documentation you have obtained from the required list. Do not mail to the office unless asked to do so, but save in a file for 2 years.

ES Set-ups/POs:

Since these vendors are all commercial vendors, a PO may be submitted for your students to attend these activities when all required documentation has been collected. DO NOT CREATE A PO IN ES WEBFILES PRIOR TO COLLECTING ALL THE REQUIRED ELEMENTS LISTED ABOVE FOR THE ACITIVITY.

For an all school GEA or EA for your students, you may enter the set-up in ES Webfiles, then begin work on collecting the required elements. DO NOT EMAIL FOR A CHECK TO BE SENT OUT UNTIL ALL NEEDED ELEMENTS LISTED ABOVE ARE IN YOUR FILE FOR THIS ACTIVITY.