PO PROCESS FOR EDUCATIONAL ACTIVITIES

1- Student name must be placed in the "description" box of the PO, along with the day/time and date and/or months of the activity the PO is to cover, and a brief description of the service to be provided. (do not allow the text to wrap but type in separate fields as the wrapped text will not show on the PO)

2- NO course request form should be filled out in ES Webfiles if a PO is submitted for the activity.

3- Only one family or student per PO, please.

4- No pre-pays on services are provided, unless it is a one day event.

5- A PO may be submitted for up to 18 weeks worth of service. (Businesses may bill monthly or wait until the end of the services to bill.) Be sure to include the number of months in the "quantity" box so that the total amount will be listed on the PO. Without this number, the amount of the PO will be the amount listed in the "Unit Price" column, and may only cover one month's worth of activities, instead of a semester.

(If a service PO must be canceled , please email poinquiries@ieminc.org immediately with the PO number, student name and number, and the date that the PO should be canceled.)

6- The ES is required to make initial contact with the business (vendor) to determine the cost of services, material costs and the length of services to be provided in order to give ES approval of the total cost for the PO.

7- Please make sure to include any material costs on the original PO for services requested.

8- No business may charge us any more that what they charge the general public.

9- No activity will be paid for by the charter school if the vendor does not receive the PO prior to the start of the activity.