Contract Programs Instructor/Policy Checklist

All instructors must meet the educational standards and be approved by the Education Specialist prior to instruction. Instructors must work with the Education Specialist to establish qualifications and define appropriate course Goals and Objectives and select state standards the course will meet.

ƒ CP Instructors will receive an employment packet in the mail from CP which requires:

· Completion of the school application

· Medical clearance for TB

· Department of Justice clearance

Upon completion of these requirements, the CP instructor will receive a copy of the Contract Programs Contract and the Rollsheet/Timesheet for their class.

ƒ Contract

· The contract should be reviewed, signed and returned to the CP department. No changes may be made to the CP contract. If you feel the number of classes or the per student per session rate is incorrect, contact the ES responsible for the CP class

Contact the Contract Programs department for questions on terms and conditions of the contract.

· Upon receipt of the signed contract, the CP department will contact the CP instructor and authorize the class to begin via phone or email. No class is to begin without prior authorization from CP.

ƒ Rollsheets/Timesheets

· You will receive a Rollsheet/Timesheet with the CP class number and the students enrolled at the time of the contract. No further Rollsheets/Timesheets will be sent. You will need to make copies to submit for future payments.

· Rollsheet/Timesheets must have the students name listed:

Student’s name will either be printed on the initial Rollsheet/Timesheet or Instructor must print the students name on the Rollsheet/Timesheet. The first time a student not listed on the original Rollsheet/Timesheet name is entered on the Rollsheet/Timesheet a corresponding CP Course Enrollment Approval Form (provided by the ES or Student) be attached to the Rollsheet/Timesheet upon submitting for payment.

· Date of class is listed at the top with either one of the following next to the students name:

- x for present

- o for absent

- D for drop date ES’s will notify instructor of any students who have dropped the course (once a student has dropped no further charges may be submitted for the student).

· The total number of student sessions represents the number of students enrolled in the class for the period of the Rollsheet/Timesheet. This can be derived by adding up all the x’s and o’s.

Billing reimbursement for material or facilities costs listed on Contract:

ƒ Original receipts must be attached to the Receipt Submission Form.

ƒ A classified instructor must have original receipts to be reimbursed.

ƒ Submission form mailed in with the monthly course time/roll sheet.

ƒ The amount being invoiced must meet the terms of the signed Contract. Only materials listed on contract will be reimbursed.

Important Notes:

ƒ No student may attend a CP class without the ES Course Enrollment Approval Form.

ƒ Student’s first attendance date must align with the date on the Course Enrollment Approval Form. No student should be marked attending class prior to this date.

ƒ Each CP class has its own unique CP number. Only students enrolled in the CP course may be listed on the Rollsheet/Timesheet.

ƒ Teaching classes in excess of the number of classes on the contract may result in discipline which could include future classes not being approved.

ƒ Instructors may not have concurrent classes listed on contract.

ƒ The charter school personnel are employed on an at-will basis. Employment at-will may be terminated or disciplined with or without cause and with or without advance notice at anytime by the employee or the school.

Submitting Rollsheet/Timesheet

ƒ Rollsheet/Timesheet must be turned in on a monthly basis, 10 days prior to the last day of the month. (Please refer to the calendar of due dates.)

Instructor Responsibilities:

ƒ Instructors are responsible for their students from the time they are dropped off for the class until picked up by the parent, guardian or their designee. An instructor may drop a student from their course if the student is not picked up promptly by a parent, guardian or their designee (Consult with Education Specialist for assistance)

ƒ Instructors MUST reschedule or cancel any course sessions that are scheduled in conflict with school required assessment testing in the same geographic location. All missed sessions may be rescheduled with the students.

ƒ Books and non-consumable supplies are the property of the school and remain property of the school. Instructors have the responsibility of returning these items to the ES setting up the CP class.

ƒ No sectarian instruction is allowed.

Instructor Qualifications

ƒ Instructor must have appropriate knowledge for the course in which he/she is giving instruction.

ƒ To evaluate knowledge in relation to instructor qualifications and appropriate pay scale, the Education Specialist will use any one or a combination the following areas:

· Credential in subject being taught

· Teaching experience in subject being taught

· Post high school experience in subject being taught

· Professional experience in subject being taught

· Work experience in subject being taught

· Volunteer experience in subject being taught

· Training in the subject being taught

ƒ Instructors teaching K-8 academic courses are expected to have a level of education or background skills in the subject higher than those they are instructing.

ƒ High School academic course instructors are expected to have successfully completed a California Credential or competed a BA/BS degree in the subject area or have experience in the subject being taught.

ƒ Qualities necessary to successfully teach course work to students:

· Communication skills

· Age appropriate student management skills

· Experience, education or training in the subject in which they are instructing