Group Educational Activities

ES responsibilities for GEAs

1. Be sure all parents are aware of the available GEAs. You will need to communicate about the GEAs to those parents not on our parent listserves in a timely manner, as all GEAs are first come, first serve.

2. Sign up students who have available funding and want to go in ES Webfiles to reserve their space, but do not check the "ES Approval" box.

3. Contact parents to let them know they got a space (#2) in Webfiles, and remind them that you need a permission slip (http://www.ieminc.org/genericforms/edactper.pdf) in your hands by the deadline date in order for them not to lose that space.  You also need a vehicle usage form (http://www.ieminc.org/genericforms/vehicleusage.pdf) if they will be driving students other than their own. Keep these forms in your files unless requested to send them to the office.

4.  When you receive the permission slip, go into ES WEbfiles and check the "ES Approval" box (this tells the office you have the permission slip in your files), then print out a "Course Approval form" for the student to take with them on the day of the event to exchange for their ticket/entrance (you can print to pdf and email to the student).

5. If you do not receive a permission slip by the deadline, email Janelle to remove them from the GEA approved list.

6. Janelle Brewer (jbrewer@ieminc.org) will be at the GEA events to take forms, hand out tickets, and/or allow entrance for those who are on the final GEA list.

If your parents wish to purchase tickets/attend the events themselves, provide them the parent directions listed in Webfiles on the GEA page to do so.  The school does not pay for adults or non-enrolled students or take money through the school for those tickets.  Janelle will provide directions for them, if at all possible.