School Elective and Restricted Courses

All Elective Courses

If you have a student who is taking a PE or elective class that does not cover visual and performing arts standards, you must get prior approval from your ES Advisor if the total amount for these types of classes exceeds 30% of the instructional funds.

Reason for Restricted Courses:

These are courses that are either high safety risks or high political risks to offer to our students. The “disallowed” courses are ones our school insurance company will not allow us to offer to our students. The other courses are only allowed under the stated funding cap, and our students have all of the necessary materials available to them in the core subject areas they are taking first.

We do rely on you, the ES along with your ES Advisor, to make sure we stay in compliance with the percentage of funding spent on these courses for your students. Do not submit a PO or enroll a student in a course if the amount will exceed their funding cap limit.

Restricted Course Policy:

1) The cost of a restricted course may not exceed 30% of the semester's funding. (30% per semester, not to be used as 30% for entire school year's funds in one semester. If not all of the allotted 30% was spent in the first semester, it can be added to the amount allowed in the second semester only with advisor approval.)

For example, if the current funding allocation is $800 per semester, the cost of the course may not exceed $240. If the student spends only $100 of the $240 allowed in the first semester, with approval of your ES advisor, the amount spent in second semester could be up to $380 ($240 + $140 from  first semester).

2) A student may take more than one restricted course at the same time as long as the ES documents the educational value for their student in the learning record.

For example, only with Advisor approval, the student may take Martial Arts and Golf in the same semester, with the total of all restricted courses spending up to but not exceeding the caps as listed in #1 above.

(Note: The term “semester” is used in the explanation above to help illustrate the policy. Please note however, that funding is not allocated per semester, but according to the IF chart in F.R.E.D. which is based on how ADA funding is received.)

3) Process for what to do when an existing PO for a school restricted course exceeds the 30%
* Email PO inquiries through FRED asking to have the PO canceled. It is important to let PO inquires know that the reason is it is a restricted course exceeding 30%.
* Have the ES create a new PO for this course, with a note in the body of the PO stating this PO is to replace cancelled PO number XYZ. Ex. "This PO is to replace CANCELED PO xyz. Do Not invoice on PO xyz"
* ES will notify course instructor the first PO has been canceled and a new PO with fewer lessons will be created, and any further lessons are to be billed on the second PO. If lessons have been billed on the first PO the second PO should have this number of lessons, subtracted from the total number of allowed lessons.
* PO inquiries will notify AP to “final” the first PO.
* PO inquiries will enter notes on the PO note field that the first PO has been cancelled due to exceeding the 30% and has been replaced by the new PO number.  

Currently Restricted courses:

1. Courses currently restricted to 30% of funding

	Golf classes	Gymnastics classes (equipment requiring springboard or trampoline not allowed)	Ice Skating	Horsemanship
Ski classes (Ski rental must be through package deal that includes lesson. If lift ticket purchase only, ski rental not allowed.)	Tennis classes	Martial Arts	Fencing	Rock Climbing - Indoors
Swimming	Fitness Courses	General PE Courses (a specific course, not all PE courses in general, overall)

2. Courses currently disallowed:

Aircraft Related	Archery	Gymnastics on horseback	Mountain Bike riding trips	Advanced Cheerleading	Ice Hockey or Roller Hockey
Kickboxing or Boxing	Outdoor rock climbing	Rebounding devices (trampoline, etc)	Sailing/Boating lessons	Advanced Tumbling	Scuba diving
Water Polo	Skateboarding	Water skiing	Welding	White water rafting	Cosmetology
Sculling

The school cannot pay for team sports, dues, fees, or memberships.

3. Courses with additional requirements that may take longer approval time:

(These courses are all required to be done with a commercial vendor; therefore, only POs and not CP Set-ups must be done for these courses. Do not complete a PO Request in FRED until you have received all needed additional requirements paperwork for the course being requested.)

Fencing	Horse Related	Regular Bike Trip	Rock Climbing - Indoors
Swimming	Whale Watching (on water)