Contract Programs Course Overview

CP Reminders

A. CP courses are only for students enrolled in this charter school; not multiple schools or outside of the school.

B. Setting up a CP course is the responsibility of the ES whose parent has a student that is requesting the class.

C. The ES who sets up the course is the "contact person" and the one who educationally approves the instructor for that course.

D. The employment packet (if a new instructor) and/or contract (for all) will NOT be sent to the instructor until the minimum number of students you have entered have been ES approved to take the course.

E. A student may not attend (under any circumstances--remember, this is our school course, not a vendor) a CP course until the office has notified the instructor that the course may begin AND the ES has approved the student to enroll in the course and has a printed form which the ES sent/gave the parent to give to the instructor (without this form, the instructor will not receive pay for that student).

F. To learn more about the policy, setting up a course, helping a student to enroll in/drop from a course go to http://www.ieminc.org/handbook/cprograms/cppoliem.htm

Quick overview of the process

1. The ES communicates with the instructor/potential instructor to gather information before completing the WEBfiles CP Setup. The Contract Programs Course Request Form, will assist you in gathering required information to complete the form.

2. Go to Create/New CP Course; identify yourself, the ES creating the CP course (auto entered), as the Contact Person (you need to enter this).

· If this is a new instructor, Vendor Relations will contact the instructor and send out the employment packet, AFTER the minimum number of students have been enrolled and “approved” to be enrolled in the course

· If this is a returning instructor, the course is ready to go.

3. Add your students to the course. Mark the X to approve their participation in the course and be sure the correct beginning date is entered before marking the X for ES approval.

4. ES’s IF account is encumbered for the cost of the entire course.

5. Office mails a contract to the instructor and until they respond and return their signed contract, the course may not begin (this is a course under our school control (not a vendor course)--let the office know if a course begins early!).

6. Instructor mails the contract back to the office.

7. Office notifies instructor that the course may begin.

8. Instructor contacts the students and the course begins.

9. Instructor teaches students and sends a rollsheet monthly to accounting to be paid

10. Accounting mails the instructor their paycheck. (You should take no questions on this part!)

11. ESs communicates with students and parents to identify learning which occurred as well as collecting required student samples; enter (EA) when identify student learning in LR.

12. IF accounts remain encumbered until the instructor has submitted all the required attendance forms at the end of the course.