REVISED 01/2008

Contract Programs Course Checklist for the ES

(This is to provide information to the ES as to who is responsible for what part of a Contract Programs Course)

Steps for a Contract Programs course:	Responsible person or department:
1. Initiate a course through F.R.E.D.	ES
2. Instructor’s Educational Approval	ES who submits course set-up
2a. Classified Instructor Approval (one-time)	Personnel Team after course set-up is complete
2b. Obtain Vendor Approval	Vendor Relations after course set-up is complete
3. View courses available on-line, in F.R.E.D., in Parent Listserve emails, in newsletters (Steps 3 to 6 occur concurrently)	Parents and ESs
4. Enroll in courses (Steps 3 to 6 occur concurrently)	Parent asks ES for approval; ES enters student in course in F.R.E.D. ES prints a copy of the enrollment form& provides to parent/student
5. ES IF Account is encumbered for the course.(Steps 3 to 6 occur concurrently)	CP Accounting Team encumbers. ES can then view.
6. Contract is mailed out, signed, and returned to the office (Steps 3 to 6 occur concurrently)	Vendor Relations and the vendor (Expect a time lag at this step. Some vendors are slow to return contracts. ESs may call to encourage vendor to return contract.)
7. Instruction begins when all above steps are completed.	Instructor, Contact Person, or ES contacts parents/students with start date of the course.(Set-up ES facilitates who will communicate this)
8. Drops are emailed to CP	ES for a Drop, the instructor will be paid from the IF account for an entire calendar month, regardless of the drop date.

9. All learning and educational activities done in a course must be documented on the student’s learning record.

ES of the enrollee documents all course learning monthly on the LR while student remains enrolled in the course.Set-up ES provides information from instructor to other ESs via the "Course LR info".