REVISED 9/2009
How to Create A High School Report Card in FRED
Before starting a High School
(HS) report card, be sure that you have a list of all of the classes, grades,
and credits that you want to assign. View the student’s official or unofficial
transcript and use the Graduation Requirements Worksheet to find
the courses the student needs to take with us. A HS report card must be created
before you can create a Student Agreement or print a Portfolio Checklist. After creating the
report card, you can access it at any time from the “View/HS Report Cards”.
*Open FRED
*Choose "Create/ Rep
Card/Stu Agrmt" from drop down list
*A message will come up that
says, "Choose the type of Report Card you wish to create: None/cancel,
Grade School, or High School"
*Click on High School
*Your student drop down list
will appear of your 7th-12th grade students
*Choose a student
*The semester drop down box
will appear
*Choose the semester
*The school year drop down
box will appear. (The school year is the same for both semesters. For example,
if it is the 2009/2010 calendar year, you should choose "2010" for
both the first and second semesters).
*Choose the correct school
year
*Click the "Create New Report Card Line" button. Choose the growth area. Enter the other information and when complete, choose: See HQT Learning Record and HS Report Card Documentation for more info on choosing NCLB Teacher of record.).
Submit and Go Back or Submit and Start Another
Note: "Submit" and "send" are two separate processes. The "submit" is to add a line to the report card, the "send" is what is done once the course is completed, grades are added, and the course is ready to be "sent" to the transcript.
*Not all growth areas must
have a course taken that semester.
*There can be no more than 40
credits maximum attempted each semester.
*The minimum number of
courses attempted is 25, unless the student will be graduating that semester
and intends to leave the school upon completion of their credits.
*DO NOT SELECT “SEND” AT THIS
TIME. You can now create a SA or a Portfolio Checklist.
*Keep this list current as
plans change during the semester.
At the end of the semester,
go to “View/HS Report Cards” and select the report card you wish to complete
from the list to enter the grades and credits for the courses taken that
semester, and make any other needed revisions. Mark courses “ready” and
delete any unwanted
courses, and click “Send” to send the courses to the transcript.
(You can always add courses
at a later date, just add the course to the bottom
of the existing report card. When you have finished adding all additional
courses and are satisfied with your work, mark the course as “Ready” and click
“Send”. Student records will then process the report card again, sending only
the classes which have not been previously sent to the transcript. It may take a day or two for this to be processed
and show up on the transcript. Important: do not create a second report
card for the same student for the same year and semester. To delete an existing
transcript item, see "Transcripts"
for directions.)
Any appropriate comments may
be typed in the comments box, but these do not transfer to the official
transcript.
The "existing transcript
items for this year and semester" will contain any information already
sent to the transcript for that same year and semester for your reference. This
will remind you not to go over 40 credits for any semester.
When complete, you MUST click
the “SENT” BOX when the student has completed their semester work and you are
ready for the credits to be transferred to the student's official transcript.