REVISED 4/2008

How to Create A High School Report Card in FRED

Before starting a High School (HS) report card, be sure that you have a list of all of the classes, grades, and credits that you want to assign. View the student’s official or unofficial transcript and use the Graduation Requirements Worksheet to find the courses the student needs to take with us. A HS report card must be created before you can create a Student Agreement or print a Portfolio Checklist. Be sure to only “Create” one per student per semester. After creating the report card, you can access it at any time from the “View/HS Report Cards”.

*Open FRED

*Choose "Create/ Rep Card/Stu Agrmt" from drop down list

*Click "Go"

*A message will come up that says, "Choose the type of Report Card you wish to create: None/cancel, Grade School, or High School"

*Click on High School

*Your student drop down list will appear of your 7th-12th grade students

*Choose a student

*The semester drop down box will appear

*Choose the semester

*The school year drop down box will appear. (The school year is the same for both semesters. For example, if it is the 2009/2010 calendar year, you should choose "2010" for both the first and second semesters).

*Choose the correct school year

*Choose a growth area by clicking in the grey section on the left. You will then, upon inserting the cursor in the correct line, see only a list of the courses for that subject .

(NOTE: Be sure to use the first available space FROM THE TOP and use each line in order. DO NOT LEAVE BLANK LINES, OR YOU MAY HAVE TRANSCRIPT ISSUES!)

*Click on the up or down arrows, or click and drag the scroll bar to view courses

*Click on the desired course title

*The Credit drop down box will appear

*Click on # of credits the student will attempt this semester (remember, each course name can have a maximum of 5 credits total, unless it is a special course, such as ROP—consult advisor).

*The Grade level box will appear

*Click on grade level

*Click on working level (at grade level, above grade level, or below grade level).

*Choose NCLB Teacher of Record from drop down list

*When done with classes for one growth area, click on circle for another and then click on the box under the course # for another drop down list of choices

*Not all growth areas must have a course taken that semester.

*There can be no more than 40 credits maximum attempted each semester. 

*The minimum number of courses attempted is 25, unless the student will be graduating that semester and intends to leave the school upon completion of their credits.

*DO NOT SELECT “SEND” AT THIS TIME. You can now create a SA or a Portfolio Checklist.

*Keep this list current as plans change during the semester.

At the end of the semester, go to “View/HS Report Cards” and select the report card you wish to complete from the list to enter the grades and credits for the courses taken that semester, and make any other needed revisions. Mark courses “ready” and delete any unwanted courses, and click “Send” to send the courses to the transcript. This must be done within 10 days of the end of the semester.

(You can always add courses at a later date, just add the course to the bottom of the existing report card. When you have finished adding all additional courses and are satisfied with your work, mark the course as “Ready” and click “Send”. Student records will then process the report card again, sending only the classes which have not been previously sent to the transcript. It may take a day or two for this to be processed and show up on the transcript. Important: do not create a second report card for the same student for the same year and semester. To delete an existing transcript item, see "Transcripts" for directions.)

Any appropriate comments may be typed in the comments box, but these do not transfer to the official transcript.

The "existing transcript items for this year and semester" will contain any information already sent to the transcript for that same year and semester for your reference. This will remind you not to go over 40 credits for any semester.

When complete, you MUST click the “SENT” BOX when the student has completed their semester work and you are ready for the credits to be transferred to the student's official transcript.