How to Create A Student
Agreement in WEBfiles
The Student Agreement is a form that is originated in the
ES
WEBfiles, and then printed out to take to the
parent/student for discussion, completion, and signing.
To create a student agreement:
1) Go to Create Rep card/stu agrmt
2) Choose the type of report card or student agreement you wish to create, GS or HS
3) Choose Reg session or SS Session and the correct school year if it doesn't automatically default to the correct year
4) When the report card field comes up, click on “to student agreement”
5) The first thing you must do is click in the student number area and select your student from the dropdown list.
6) Please be sure to assign the correct grade level according to the school year that the agreement is being made for.
7) If something has changed in regards to the personal information that automatically fills in, the ES must submit the correct information to studentrecords@ieminc.org
8) Choose the semester, and the dates will automatically fill in. You may change the contract begins date (must be a school day) and we hope to eventually have the duration date automatically calculated. Until that time, you must change it manually (print, cross out, and initial change).
9) Click on time and choose time from drop down or double click and enter your own time. The frequency does not need to change if you meet less than 20 days, so leave this as is.
10) Click on place and choose location (ESs home would be considered a school office in this situation)
11) Mark or unmark appropriate boxes for cum file contents
12) Click on percentage for parent and choose, or double click and write in percentage of your choice. The ES percentage will then automatically be calculated.
13) Select growth area, then select course box under course number. Click on course number and the name will automatically fill in.
14) Click in credit area and choose the number of credits the student will be attempting
15) Continue for each course that the student will be attempting.
16) If you make an error, click the delete button “
17) This will automatically create a report card in WEBfiles. Having the report card already created with course names, will help you keep track of what courses the student intends to work on. Should this student transfer to another school, we will be able to immediately respond to a request of what courses are being attempted. We also hope to be able to use this to order the HS STAR subject tests.
If any changes are necessary on the preprinted student agreement, you may cross them out, initial it, and make the changes. Please remember to go back and make the changes in the database prior to mailing. With the student agreement in WEBfiles you can print a copy of it for your files and for your parents if you wish it. This will keep you from having to make so many photocopies as a copy will reside in the database.
The SA can be viewed/edited by going to “view” report card (grade school or high school), and then clicking on the "to student agreemen"t button.
Begin each semester's SA from the "Create" report card menu, in order to not override the prior semester's information, which needs to remain in the database for the school year.
CWCS Only, must have a Assessment Confirmation form included with the first student agreement for each school year. Staple the two pages of the student agreement together and include the assessment confirmation form, unstapled, in the same envelope. They must be mailed together.