How to Create A Purchase Order in the ES WEBfiles

 (Before creating POs for the first time, please make sure that you have a shipping address indicated in the ES Detail of WEBfiles. For further directions, see "ES Order Shipment Procedure".) Please note that there are directions for both Product POs and Service POs.

For a Product PO:

• Click on "CREATE"
• Choose "PO Request" from drop down list
• Click "Go"
• A message will come up that says, "Select if this PO is for student or family or ES/site"
• Click on your selection
• A drop down list will appear, click on your choice
• Hit continue
• Choose a vendor type (service, product, ISP)
• Click in box beside vendor # and a drop down list will appear
• Choose the vendor
• Type the quantity
• Tab to next box
• Choose the unit
• Enter the catalog #, if the number is too long to be viewed, add it to the description also
• Tab to next box
• Enter description, be specific; if text is too long to be viewed in one line, click in line below to type more.
• Tab to next box
• Enter grade level
• Enter unit price
• Click on "Done"

• If you need to make any changes, send an inquiry to VR Inquiry so that they can mark it "undone" for you to make any desired changes.
• If you wish to duplicate a PO for other families, it must be duplicated before marking the "done" button.

For a Service PO:

• Click on "CREATE"
• Choose "PO Request" from drop down list
• Click "Go"
• A message will come up that says, "Select if this PO is for student or family or ES/site"
• Click on your selection
• Choose the family/student
• Click on the box beside "vendor #" and a drop down list will appear
• Choose the vendor
• Type the quantity
• Tab to next box
• Choose the unit
• Click on the student number and choose the student
• Enter description, be specific; if text is too long to be viewed in one line, click in line below to type more.
• Tab to next box
• Enter beginning and ending dates
• Enter unit price
• Click on "Done"

Textbook Ordering and Pricing:

· California Edition - Textbook Ordering and Pricing (Vendor Info link)

· California Edition - K-8 Textbook Ordering and Pricing (CDE Website - http://www.cde.ca.gov/

· If textbook is not in either of these two locations, email Shelley Ross, curriculum@ieminc.org.

· For any core course with a STAR End of Course test, please make sure to order the California Edition textbook.

Do not get ordering and pricing from the vendor's website, but email Shelley Ross, curriculum@ieminc.org, instead.

Advantages to purchasing California Edition textbooks:

· Textbook will already be aligned to the California standards.

· Student STAR test scores will improve making students and parents happier.

· Correlations will be in the California Edition Teacher Edition or on the vendor's website making learning records easy.

· No holes to the California standards to fill.

· If you need the name of the textbook vendor, email Shelley Ross, curriculum@ieminc.org, as many have changed recently.

Online Vendor Ordering and Pricing:

· Begin by obtaining the PO and Educational Notes pricing information.

· Then read additional and pertinent information in ES Resources, Vendors/Online Vendor Ordering Info, List of Online Vendors, http://www.ieminc.org/handbook/curriculum/vendor/vendor_info_index.dwt

· Most online vendors give us special pricing that is not located on their website, so don't look for pricing on their website.

· Look at PO Notes, then look in the ES Resources link, then email Shelley Ross if not in either of those locations.

· Sometimes online vendor pricing is higher than that listed on their website because of the extra handling required of PO's.

· If you have online vendor ordering and pricing questions, email Shelley Ross, curriculum@ieminc.org, or Kirstine Larsen, iemtraining3@ieminc.org.

· The NCLB Potential List of Online Vendors is a partial list. If you have an online vendor you want to know would qualify for NCLB, email Shelley Ross, curriculum@ieminc.org.