How to Create A Learning Record (LR)

• Click on "CREATE"
• Choose "LR" from drop down list
• Click "Go"
• Click in box by "stunum" where it says "click here to get drop down list"
• Your student list will appear, choose your student

YOU NOW HAVE TWO OPTIONS FOR CREATING A LEARNING RECORD

PLEASE BECOME FAMILIAR WITH THE DIRECTIONS IN OPTION ONE BEFORE PROCEEDING TO OPTION TWO.

Option One: Click on "Create a New Learning Record for this Student"

• This option will create a new blank learning record with the dates automatically going to the next 20 days following the last LR period (or the first 20 days of attendance if no LR was previously created).
• You can view the dates for the LR in three locations. Train your eyes to

look carefully at these each time that you are working in your LR files as all of

the LRs for each of your students will appear the same except for these critical

date indicators. You will see the date written across the top "for the period from

____to____". It is also written in the center colored buttons "begin day num" and

"end day num" with the dates after each. It is also listed in the gray and white box

on the bottom left of the screen.

• To change the dates, if needed, to match your attendance sheets, click on the "end day num" and scroll down using the small black arrow at the bottom of the dates field, click on the desired date. Note: using your keyboard’s "down" arrow, causes the dates to scroll more quickly than when using your mouse.
• Enter the LR information in each applicable growth area by clicking on the colored index tabs across the top of the page, (think of it as an index card file). Don’t forget to mark the appropriate student standards by clicking on the boxes below each growth area. A second click will erase the "X".
• To get back to the initial LR screen, click on the "Attend" index tab on the far right of the growth areas.
• Once you are done typing, you do not need to submit the record. An LR was automatically created when you clicked the button "create a new LR for this student" at the very beginning of the process. You can go back into this record at any time to make additions, changes, or deletions… but be careful! This is the only copy of the LR unless you choose to type your LRs in a Word document saved in your hard drive to copy and paste into the WEBfiles. The WEBfiles are secure and won’t be "lost", but they can’t prevent human error if you accidentally delete something.

• There is a delete button. If you accidentally push this button, a message will come up and you can say "cancel". This message appears two times asking you if you are sure that you want to delete the record. Use this time to carefully scan the dates and the student listed on the LR to be sure that it is the record that you want to delete before clicking "yes".
• Please take the time to spell check your records to correct typos and present a professional work product
• From this same front LR screen (the Attend. Screen),
• Click on "Spell check this LR"
• A message box will appear that asks you if you want to spell check it now, say "yes"
• Misspelled words will appear in the top box of the spellchecker. You can choose to skip the word, ask the dictionary to "learn" the word (especially helpful with names), or you can correct the error by correcting it yourself in the top box or by selecting a word from the options listed below and then clicking "replace".
• If you want to see the word in context, click on the "context" button
• When complete, click "done" and the spell check box will disappear
• From this same LR screen, you may also choose to "duplicate this LR for the same dates". You might want to do this if you have different students doing the same assignments. Be careful of personal name or gender reference errors.

Option Two: Click on "Review Learning Records for this Student"

• This option may be chosen if you have previously completed learning records for this student
• The front LR screen (the Attend. Screen) will appear
• If the dates of the LR that you would like to view are different than the dates of the LR that first comes up, choose the LR that you would like from the bottom left box
• Click on "go to" beside the dates of the LR that you would like to view
• (You can click "go to" and change from LR to LR. The only things visibly changing, on the screen that you are viewing, are the dates… but please understand that what is in the"index card file box" – that is, in the growth areas - includes information from different LRs with each click of the "go to" button.)
• In this view, you may choose to create a new LR using information from the previous learning period. "Go to" the most recent LR.

• Click on the button that says, "Duplicate this LR for next period".
• A message will appear asking if you are sure that you want to duplicate this record, click on OK. (Look at the box on the bottom left and you will see a new LR added to your list of LRs for this student.)
• You have now created a new LR for this student. The dates are different (and can be changed if necessary), but all of the learning in the growth areas is exactly the same as the previous (duplicated) LR. You may now go in and make applicable changes according to new learning that has occurred, (also delete any learning not applicable). This button is a helpful timesaver for some as you can use the same structure set up in previous learning records. Make sure that you change/mark applicable state standards.

Each time that you create a new learning record, you should click on the button that says "update after date change" in the box that tells you that the next meeting should be on or before the listed date. If you depend on this date, you must click on the button in order to make it accurate. If you don't depend on this date, then it doesn't have to be clicked.

Student and State Standards

Part of completing the learning record, is the process of indicating which CA state
standards the student has made progress in each month. The grade level standards for each student are displayed in WEBfiles for each student for every learning record. If a student is working at a substantially higher or lower grade level than is recorded in the database, this level can be changed (on the learning record only) for the purpose of obtaining the appropriate standards. It may also be changed for a student that is studying a topic that is not typically studied at their grade level.The student standards as found in the school charter are melded into the CA state standards.

To choose the standards:
-Click on the gray box under the grade level and choose a heading.
-Next, choose a subheading
-Choose all standards that apply by clicking on the standard number that apply to learning activities completed for that month only
-Do all applicable subheadings, and then continue with the same procedure for all headings in the growth areas that new learning has occurred.

-Check the "yearly view" regularly to check your student's progress towards meeting the goal of demonstrating progress in the Essential Standards each year.

Make sure that your documentation includes activities that demonstrate progress towards any standards marked. (A marked standard indicates progress in obtaining the standards not necessarily standard mastery.)

To view all your LRs:

1 - Go to webfiles - "View" "All LRs"

2 - Click on one student's #

3 - Click on "Show All" at the top of the page (this will bring up all your

LRs)

4 - Click on "View Entire LR" (This will take you to a layout where you can see the entire LR)

5 - At the bottom of the screen, there is a rectangle next to the word "Browse". Click on the rectangle and it will open up a side bar. You will see a little rolodex - which looks like an open book - at the top of the side bar. You can go from record to record by clicking on the "pages" of the rolodex.

6 - At the top of the side bar you will see the word "Layout". Below that you will see "ESViewAll" in a box. Click on "ESVIewAll" and there will be a drop down list of layouts. Scroll up to "date code w att date" if you want to see

all the LRs in a list view. Scroll back to "ESViewAll" if you want to see the entire LR layout again.

7 - If you want to sort the records by student, then go to the top tool bar at the top and click on "Records". Select "Sort Records". You will get a box asking you what you want to sort. Select "Stunum" in the box at the left and then "move" to the right of that box. Then click on "Sort" at the bottom of that screen.

8 - If you want to only see the records of one student at a time, then click on the word "Browse" at the bottom of the screen. Scroll up to "Find" and then put the name or student # of the student you want to "find". Then click on the word "find" in the side bar on the left.

9 - To go back to the original view, then click on the box at the top that says "Go To Start LR"