How to Create A High School Report Card in ES WEBfiles

Before starting a High School (HS) report card, be sure that you have a list of all of the classes, grades, and credits that you want to assign. View the student’s official or unofficial transcript and use the Graduation Requirements Worksheet to find the courses the student needs to take with us. A HS report card must be created before you can create a Student Agreement or print a Portfolio Checklist. Be sure to only “Create” one per student per semester. After creating the report card, you can access it at any time from the “View/HS Report Cards”.

• Open ES Webfiles
• Choose "Create/ Rep Card/Stu Agrmt" from drop down list
• Click "Go"
• A message will come up that says, "Choose the type of Report Card you wish to create: None/cancel, Grade School, or High School"
• Click on High School
• Your student drop down list will appear of your 7th-12^th grade students
• Choose a student
• The semester drop down box will appear
• Choose the semester
• The school year drop down box will appear. (The school year is the same for both semesters. For example, if it is the 2006/2007 calendar year, you should choose "2007" for both the first and second semesters).
• Choose the correct school year
• Choose a growth area by clicking on the circle by the desired growth area title
• (NOTE: Be sure to use the first available space FROM THE TOP and use each line in order. DO NOT LEAVE BLANK LINES, OR YOU MAY HAVE TRANSCRITP ISSUES!)

• Click on the box below "course #" and a drop down of options for the growth area you chose will appear
• Click on the up or down arrows, or click and drag the scroll bar to view courses
• Click on the desired course title
• The Credit drop down box will appear
• Click on # of credits the student will attempt this semester (remember, each course name can have a maximum of 5 credits total, unless it is a special course, such as ROP—consult advisor).
• The Grade level box will appear
• Click on grade level
• Click on working level (at grade level, above grade level, or below grade level).
• Choose NCLB Teacher of Record from drop down list
• When done with classes for one growth area, click on circle for another and then click on the box under the course # for another drop down list of choices
• Not all growth areas must have a course taken that semester.
• There can be no more than 40 credits maximum attempted each semester.
• The minimum number of courses attempted is 25, unless the student will be graduating that semester and intends to leave the school upon completion of their credits.
• DO NOT SELECT “DONE” AT THIS TIME. You can now create a SA or a Portfolio Checklist.
• Keep this list current as plans change during the semester.

At the end of the semester, go to “View/HS Report Cards” to enter the grades and credits for the courses taken that semester, make any other needed revisions, then click “Done”. Once a report card is marked done, you can not go back to it and make any additions or changes to the grades/courses/credits. (You can always add courses at a later date, but they will need to be submitted individually on a new report card which will then be added to the transcript.)

• Open Es Webfiles and go to “View/HS Report Cards”
• Select the report card you wish to complete from the list
• Click in each academic mark drop down box and enter a grade
• You can also click into the credits area and select the number of actual credits earned that semester (Remember, no more than 5, unless it is a special course, such as ROP—consult advisor).
• Not all course names must have grades (delete if this is the case). But grades must be given for course names that had any learning reported in learning records.
• It may be appropriate (consult your ES Advisor) to select the “No Grades and Credits earned” designation for a course not fully attempted.
• Any appropriate comments may be typed in the comments box, but these do not transfer to the official transcript.
• The "existing transcript items for this year and semester" will contain any information already sent to the transcript for that same year and semester for your reference. This will remind you not to go over 40 credits for any semester.

• When complete, you MUST MARK THE "DONE" BOX when the student has completed their semester work and you are ready for the credits to be transferred to the student's official transcript.

Print a copy of the “DONE” report card for your student's file, along with the copy you will provide to your student.