Setting
up Rules (Filters) in Outlook 2003
Rules
You
have the ability to manage your mail by using Rules to automatically filter
your incoming messages. After you create
the Rules, they will be effective in both OWA (Outlook Web Access) and your
Outlook 2003 client. To display Rules in
Outlook, when you’re in Mail, select Tools--Rules and Alerts from the Menu
bar. This will open a window which
displays any rules or alerts you currently have created. To create a new Rule, click the New Rule
button, which will launch the window below.
In this example, we will create a Rule to send SPAM mail to the Junk
E-Mail folder, by filtering messages with particular information in the message
headers.
First,
select ‘Start from a blank rule.’ Click
Next. To answer, ‘Which condition(s) do
you want to check? Under Step 1: Select
condition(s), scroll down and check ‘with specific words in the message
header. Under Step 2: ‘Edit the rule
description’, click on ‘specific words’.
In the Search Text window, specify the words
to filter on (in this case, you will enter ‘Viagra’ which will transfer any
message flagged as 40% probability of being spam into the Junk E-Mail
folder. NOTE: Messages sent within your
domain will not be scanned for spam.
Click Add, OK, Next.
To
answer the question, ‘What do you want me to do with the message? For Step 1: Select Action: click on ‘move to
the specified folder.’ For Step 2, click
on ‘specified’. In the Rules and Alerts
window, select the Junk E-mail folder.
Click OK
Click
Next. For the question, ‘Are there any
exceptions?’ select any boxes that contain exceptions you want to include with
this rule. Click Next. Make sure ‘Turn on this rule’ is
checked. Review the rule
description. Click Finish.
Notes
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Andrea Skonovd
209/606-3497