Revised 9/2009

College Textbook Purchases

College Textbook purchases for courses to be taken on a college campus ONLY:

1. Vendor needs to be approved through normal vendor approval processes.
2. Once the vendor is approved, submit a PO (you must find out the price of the book(s) by calling the bookstore or checking their website). Indicate in the notes area that this is a "Pre-pay--College Bookstore", and the address for the check to be sent to you (the ES).
3. For MJC Pirate Bookstore Only:
   Vendor requires a copy of the PO and a valid ID
   Vendor no longer wants Pre-pay
   Include student name in the body of the PO. PO will be sent to vendor to invoice against Vendor does not ship--ES must pick up. Check the ES will pick up button. Call to confirm PO has been received and let them know when you will pick up the merchandise. Use new book prices only.
4. The College Bookstores have requested that each college textbook be put on a separate PO. This will generate separate checks and will allow the ES to purchase individual books when one or more books on the student's list are backordered.
5. . We can only purchase books that will be used for courses that are going to be in our learning records and on our transcripts.
6. When you receive the check, the ES can take it to the College Bookstore, shop for the books, "pay" with the check. (NOTE: The ES only may take the check to the store to buy the books. DO NOT GIVE THE CHECK TO YOUR FAMILY UNDER ANY CIRCUMSTANCES).
7. Mark the item in as received in FRED, and send anything given to you by the bookstore (any cash given as change and the receipt) to IEM, Attention Accounting, 4535 Missouri Flat Road, Ste. 1A, Placerville, CA 95667. The receipt is needed for audit purposes.

*Remember: No reimbursements for educational material can be made to you or your families. Use the PO process.