Revised
9/2006
College Textbook
Purchases
College
Textbook purchases for courses to be taken on a college campus ONLY:
- Vendor needs to be approved
through normal vendor approval processes.
- Once
the vendor is approved, submit a PO (you must find
out the price of the book(s) by calling the bookstore or checking their
website).
Indicate in the notes area that this is a "Pre-pay--College Bookstore",
and the address for the check to be sent to you
(the ES). (Pirate bookstore for Modesto JC will accept the PO without
prepay, but the books must be picked up by the ES).
- The College Bookstores have requested that each
college textbook be put on a separate PO. This will generate separate checks
and
will allow the ES to purchase individual
books when one or more books on the student's list are backordered.
- Those colleges that state on their High School Application form, that the
courses taken at the college cannot be used for the collection of High School
ada, canNOT have books purchased for those courses from our school's instructions
funds. We can only purchase books that will be used for courses that are going
to be in our learning records and on our transcripts.
- When
you receive the check,
the ES can take it to the College Bookstore, shop for the books, "pay" with
the check. (NOTE:
The ES only may take the check to
the store to buy the books. DO NOT GIVE THE CHECK TO
YOUR FAMILY UNDER ANY CIRCUMSTANCES).
-
Mark the item in as received in ES Webfiles, and send anything given
to you by the bookstore (any cash given as change and the receipt)
to
IEM,
Attention
Accounting, 1166 Broadway, Suite Q, Placerville, CA 95667. The receipt
is needed for audit purposes.
*Remember:
No reimbursements for educational material can be made to you or your families.
Use the PO process.