CWCS December 2007 ES Agenda
Please read the agenda, along with each
of its links (all links available in ES Manual for future reference).
The agenda quiz must be completed
in your ES WEBfiles by 3:00 pm the day before the ES meeting.
CWCS
Goals:
Improve
student achievement in reading and writing
Improve
student achievement in mathematics
Improve
STAR attendance to 100 %
1) Dates to Remember
and Dated Duties
a) December 3, 2007:Computer Recycle Day at Learning Centers:
An all ES listserve was sent regarding this Computer
Recycling Day at the Learning Centers. Additional days will be planned
in the future.
_
b) December 13,
2007: Graduation Ceremony Participation- Graduation participation forms are posted on
the Guidance
Page.(8th Grade,
Senior/Cap and Gown.)
and are due Dec. 13th. (Remember to mark in WEBfiles
if they are participating or not.) (Please be sure that your Senior Grads get the grad
planning info and following note, both were sent on the parent listserve:
"We have received many inquires from parents regarding ordering announcements,
extra tassels, etc. In the grad packets we received in our offices, they only
had class ring information. The company usually sends us a packet with all
of the information combined, but this year they decided to send out the announcement
and extra tassel and such, in late January instead. So, we apologize for the
error! If you would like to contact them directly: Academic Affairs/Balfour
at (707) 399-9091.)"
Students who
desire to participate in the graduation ceremony must take two out of the
first three sessions of the CAHSEE (and pass the test) during their senior
year (unless the exam has been passed). Summer School grads may not participate
in the ceremony, but may attend the following school year.
_
c) January 11, 2008: Electronic Report Cards Due-
Remember to mark the box on your high school report cards that says “done/YES”
in WEBfiles by January 11th.
If you have more than one report card for a student in your WEBfiles, it will appear that you are attempting to
submit too many credits. Please make sure that you delete any invalid report
cards.
_
d) January 18, 2008: Preliminary Assessments- Due
to be e-mailed to your ES advisor by January 18th, all 2nd Semester
Graduate and Summer School Graduate preliminary assessments as described in
the Graduation Procedure.
_
e) January 21-25, 2008 : 3rd Quarter Benchmark
Exams and Writing Prompts- Provide and explain to parents during this
week or at the learning record closest to these dates, and collect the optional
exams and required writing prompts at the following learning record meeting.
3rd Quarter
Benchmark Exams and Writing Prompts.
_
f) February 5
& 6, 2008: CAHSEE
-All 10th graders MUST attend the February 5 and 6th CAHSEE administration.
-All 10th graders must have CAHSEE prep materials.
-It is the ES's responsibility to remind their
parents of these dates! Please review this with all 10th graders this month
if you haven’t already done so.
Our goal is to have 80% of our 10 graders pass the CAHSEE this year. Use
10th
Grade CAHSEE Prep for any student that the ES anticipates may need assistance.
A CAHSEE
notification letter with the student’s test site location, dates and times,
will be mailed the first week of January. (Note addition about 10th graders
who do not pass the CAHSEE). The ES has access to the test site now if you
have any concerns regarding dates, locations, or specific needs.
_
g) February
25 & 26, 2008: All ES Meeting and Parent Training will be held at
the San Joaquin Office of Education, 2707
Transworld Dr., Stockton,
CA. Monday, February 25th will be for ESes only
(ES arrival time for the 25th will be 7:45). Tuesday, February 26th will be
for ESes and Parent Training, and will include the
Career Expo. Let your parents know and have them reserve this date!
_
h) March
4, 2008: Science Fair- New this year! CWCS will have it's
first science fair scheduled for open house, March 4, 2008. Any ESs who are interested in being judges
please contact Sofia Oldmark soldmark@connectingwaters.org.
Project boards are available at each learning center for your students
to pick up
i) February-March 2008: Scantron Post test
must be completed for all students. Here is the Scantron
proctor schedule.
_
j) April 22, 2008: WASC Visitation.
This is a one day visit only. Remember to discuss the ESLRS/Growth
areas each time you meet with your students. If they are not on the parent
listserve bring them a copy of the ESLR of the month!
Please read through the CWCS
Revised Action Plan. If you have any suggestions for changes or edits,
please email cwcs@connectingwaters.org.
_
2) Things to Do
a) First Semester
ends December 19th. Some end of the semester duties include:
-E-mailing your advisor to let them know if your
December Grads met their requirements. (December grads who
do not pass the CAHSEE, will not be allowed to participate in the graduation
ceremonies. We want to encourage these students to stay enrolled for an additional
attempt in the Spring.) If you have a December Grad
that desires to participate in the ceremony and has passed the CAHSEE, please
be sure to mark this information in the Student Detail Page.
-Completing all report cards for first semester by January 11. Print and
provide transcripts and report cards to those parents that would like them.
-(If you haven’t already done so,) notifying Shara
Langford at stuassign@ieminc.org
of any grad drop that you would like to have replaced with a new student.
Please list the student name and number of the potential Dec grad, along with
the fact that this student will be a graduate.
-Late notices will be sent for 2nd semester
student agreements beginning December 7th. They were due November 16th. If
you have any questions, please consult your ES Advisor.
_
b) 1st
Semester Portfolios due at December ES Meeting.
-Portfolio Information,
Portfolio Review,
and Sample
Q&As.
Remember, as stated in the portfolio information, "two of the
required graded writing samples may be the Reading/Writing Growth Area samples
and the other two writing samples are kept by the ES in the students file",
so for this review, only one graded sample is needed in the portfolio so far,
and it may be part of the reading/writing growth area samples or it may just
be placed at the back of the other samples.
-Each ES must print their ES Portfolio Checklist from WEBfiles (
"create/print portfolio list") and a Portfolio
Review. ESes will participate in a peer review for all 1st semester students.
The AF will collect the reviews, and after photocopying them, will return
them to the ESes at the January ES meeting.. Any necessary revisions/changes
needed should be written on the review so that they can be checked again in
April for compliance.
The AF will share the information in the meeting summary.
_
c) HQT Access portolios: Please remind your students
that are participating in CW
HQT Access to submit their midterms and portfolios for first semester
to the HQT as detailed in each of the HQT's Access information.
_
d) HQT 2nd semester Department Courses: The second
semester courses for all year long HQT Department Courses have been created
in WEBfiles based on the 1st semester enrollment. If your student was enrolled
in the first semester, then they should now automatically be listed in the
database as enrolled for the 2nd semester. Please check WEBfiles to be sure
that the appropriate students are enrolled. Add or delete any students as
needed. Here is a document with all HQT courses
"rolled over" to second semester for your reference. These numbers
have been added to the documents on the website.
_
e) Worldstrides
Washington DC trip The
date has date
changed, and it has now been opened up to all CW 8-11th graders.
_
f) Letter
and Surveys to be mailed: Parents and students will be receiving a parent
survey / student
survey from the school to evaluate their ES, the school support staff,
and the administration. Take time to read through the survey in case your
parents and students have any questions about it, and also to acquaint yourself
with some things that you may not have done for your parents/students and
yet have time to do!
_
g) November
ES Compilation
_
h) CW
December Newsletter is posted for you to read and to share with your families. (An abbreviated
January Newsletter will be mailed to each parent.)
_
3) Training Items
a) Dual Enrollment/Drop
Slips: An addition
has been made to the
post intake checklist and the post
intake meeting information that state that the parent has provided the
ES with a drop slip from the previous school if enrolling after the start
of the school year.
"Please
note that students enrolling after the beginning of school are told to not
disenroll until they have heard from their ES. The ES should tell the parent
when they call them, to obtain a drop slip from their previous school. This
slip must be collected and placed in the student file at the time of the post
intake meeting. If the start date on the student agreement needs to be changed,
the ES should print a new first page and submit it to IEM with a note that
it is a revised document."
_
b) Accidentally
Damaged or Broken Items: An addition has been made to Family
Inventories regarding items on the ES materials list that are accidentally
damaged or broken-
"ESes must collect all materials when a family leaves the school, even
materials that have been damaged or broken."... "If
the items are accidentally damaged or broken: For
items on ES materials list in WEBfiles, the ES must contact cwcs@connectingwaters.org
to make arrangements for delivery of the item to the Waterford Office. Notation
of this delivery should then be made by the ES on the materials list in WEBfiles.
Computers are considered "broken" if they are still under warranty
and not able to be repaired/refreshed. If not under warranty, they will be
classified as "obsolete" and can be recycled as indicated in the
Computer
Refresh/Repair Policy. For all other materials not on the ES materials
list in WEBfiles, the ES must track in their own student files and dispose
of the materials if no longer able to be used."
_
c)
Plagiarism
_
c)
Surpass
Library information:Further clarification has been added to the Surpass
Library Info and the Missing
Materials document in the ES manual. Clarification italicized in quote
and additions were made to the transfer/drop checklist as reminders: "When
a student drops or transfers, the ES may email the learning center to obtain
a list of the items checked out to the student, otherwise, when a student
drops, the drop email will be cc'd to the learning centers and they will check
the Surpass Library for any items still checked out by the student. An email
will be sent to the ES for assistance in collecting the items for the center."
_
d) Basic
Courses: Basic Courses are for students reading below 5th grade and
who score far below basic on the STAR ELA portion). Using the Individual
Learning Plan Checklist, and the Course
Level Placement form, ESs may not assign basic course work for any student
that reads 5th grade or above or scores above far below basic on STAR ELA.
_
e) Note Regarding
Bob Monroe’s Spanish: For students taking Bob Monroe's Spanish courses-
list the course on the transcript as "a-g Spanish 1", etc...then document the text on the LR with a statement in parenthesis
(a-g approved per Sherri Nelson)
_
f) NCLB Teacher Requirements
HOUSSE I: If
you have a Master's degree in Education and five years experience in Independent
Study, you may be eligible to HOUSSE in all core subjects.
HOUSSE
II: This option is
still available this year.
_
g) Seasonal
Holiday Activities reminder: Please remember
that as the holidays approach, when we document the activities in the learning
record, we should not write “are making Christmas gifts, cards, or decorations”,
but instead write specifically what they did or mark the specific standards
addressed: Completed a woodworking project? Drew and colored pictures? Created a project using paper
mache’? Copied the art
technique of the Impressionists? Did cut and paste activities? We are not
paid ADA to
“create Christmas items”, but to do something like the activities listed.
Please do not list any seasonal holiday description. If the student studies
the meaning and origin of Christmas and/or Hanukkah, this is only appropriate
to list on the LR if the student is studying holidays of all the major world
religions this school year.
_
h) New
Ceres Learning
CenterClerk: Janie Severin
is no longer a clerk at the Ceres Learning Center. However, she is still an
employee and teaches CP courses and is the Yearbook Advisor. We
are pleased to introduce our new site clerk, Julie Hutto. She has been busy
with training and is looking forward to assisting our families and staff.
_
i) HQT Tracker: An HQT
table was created by ES Cathy Moretto to help keep track of her high school
student's HQTs. This is posted on the forms page, under Student, optional
organization forms. Thank you Cathy.
_
4) Messages from School
Departments
Assessment News
from Leita Barlow and Jodi Leonardo
*STAR (Standardized
Testing and Reporting): We are gearing up for our STAR testing
in the Spring by ordering the tests specific for each grade, assigning test
sites, and working on addressing our students individual needs. A letter with
the student’s test site location, dates, and times will be mailed the second
week of January. The ES has access to the student’s test site now if you there
are any concerns regarding dates, locations, or specific needs. Check your
student’s assigned test site. If there is a valid need to change the test
site, select “I have a concern” and write in the text box the change needed.
We will continue to strive to provide transportation for students that have
exhausted all other means of getting to testing. We have one school van and
many areas to cover so please communicate with your students as soon as possible
if there is any possibility of a need for this service so that we can prepare.
Please read the information on the Assessment Page on the CWCS website. There
are charts showing which subjects each grade level will be tested on, the
number of test items and the time allotted per test, test site information,
student behavior policy, suggestions for parents/students to prepare for a
successful testing experience, and links to resources offered by the State
of California for test preparation such as study guides, blueprints, and released
test questions.
*The October CAHSEE results have been entered
in the database (ES WEBfiles). The hard copy results have not yet been received.
They will be mailed to the students and their ES as soon as they arrive.
*
Star
Subjects by Grade Level
* AYP
Annual Targets Increase This Year
*
Scantron Webinar
* CONGRATULATIONS To our Star Goal contest winners!
Levi Cortez
2 Discovery
Kingdom Tickets
Brandon Rawlins
2 Great America
Tickets
Bonnie Dunfee
4 Gymnastics Unlimited Activities
Susanna Dunfee
4 Gymnastics Unlimited Activities
Curriculum News
from Lori Freeman
* December
Curriculum News
Guidance News
from Mary Halter and Melissa Cripe
*December
Guidance News
* Mark your calendars - Financial
Aid Workshop Tuesday January 15, 2008, 1pm Ceres and 6:30pm Modesto! ALL of your graduates should
attend!!! Please copy the flier to give to your graduates!
Language Arts
News from Terry Souza
*Revised
ELA Checklist for Struggling Students: Number
6 was added as suggested by an ES group.
*Online
a-g English Coaching
*County Spelling
Bee Champs: Congratulations Nicole England and Jared Galczynski, Gold Medal Winners.
IT
*Inactive
Rollsheet: HeatherAnn Dawson created
a way for ESes to create printed rollsheets
for dropped (inactive) students. When they go to create a rollsheet,
it will default to the active students but they now have an option of choosing
“inactive”. The inactive rollsheet section though
will not retain a record of the rollsheet as it
does for the active students, but it is still nice that the ESes
have access to print if needed.
*Computer
Repair/Warranty: A
change has been made to the Computer
Repair policy, allowing repairs on CW owned computers that are no longer
under warranty if the ES and the school computer vender determine that the
computer is worth repairing.
5) ES Networking
a) Create a list
of tutors that you would recommend as being dependable, knowledgeable, prompt,
etc. and this list will be shared and sent to all AFs
for networking amongst the groups.
_
b) Portfolio
Peer Review for 1st Semester
_