CWCS October 2006 ES
Agenda
Please read the agenda, along with each of
its links (all links available in ES Manual for future reference).
The agenda quiz must be completed in your
ES WEBfiles BEFORE
3:00 pm the work day before your ES meeting.
1) Dates to Remember and Dated Duties
a) November 1st: STAR Site
Selection- Students
will be assigned this week to a test site based on their geographic location.
If you need to make a change, please enter it into
WEBfiles after October 22nd when most of the sites will be available in WEBfiles
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b) November 5th: Portfolio
Assembly- Assemble your
portfolios now so that you can collect any missing 1st semester
samples at your next LR meeting. Remember to collect the required Writing Prompt
sample.
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c) November 9th: ES Evaluation
Goals for last year-Enter
into WEBfiles, on the ES Detail Screen, by this date for your Advisor to review,
a brief written
progress report on how you have met your ES evaluation 2006 goals to date and
what you
expect to do next semester. If you are a new ES this year, this will not apply
to you.
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d) November 13-17th: 2nd
Quarter Benchmark Exams and Required Writing Prompts- Provide and explain to parents during this
week or at the learning record closest to these dates, and collect at the
following learning record meeting. Thank you Michelle Andres for a link to some
helpful Graphic
Organizers to print and give to your parents for the specific prompts they
are working on (will be linked to writing
prompts page in ES manual for future reference).
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e) November 17th: 2nd
Semester Student Agreements- Plan
early! The 2nd Semester Student Agreements will need to be
postmarked to IEM Student Records by November 17th. Another Assessment
Confirmation form is NOT required for the second semester, just the student agreement.
Please remember to staple the two pages together to help the records department.
Thank
you!
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f) November 30th: Grad Packets
will be due! If you have
a
potential graduate that does not yet have a copy of their final and complete
transcript in WEBfiles, please be sure to ask your advisor for assistance in
how
to
obtain a transcript from a previous school.
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g) December
12th: Graduation information- Graduation participation forms are posted
on the CW Forms page for 8th
Grade Participation, Senior
Participation, and Cap and Gown
Orders. Please give these to your potential December and May graduates now,
as they are due no later than December 12th. Thank you! (Remember
to
mark in the database if they are participating or not when you collect the
forms.)
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2) Things to Do
a) Agenda Quiz: Last month, some of the September Quizzes
were accidentally spoiled when additions were made to the test files by other
schools. When completing your Agenda Quiz this month, do not set it up in
WEBfiles
until you
have read through the agenda and marked your answers on a printed quiz page…then
you can create the quiz in WEBfiles and mark your answers all in one Citrix
session. This way, if another school makes any additions to the test file your
quiz should not be affected.
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b) Grade Levels Changes for Remedial High
School Students: Remedial
high
school students should have their grade level evaluated at the beginning
of each semester. If the grade level changes mid-year, the advisor must
approve,
and
assessment cwcsassessment@connectingwaters.org
and student records studentrecords@ieminc.org
must be notified so that the correct STAR tests can be ordered and the database
updated.
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c)
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d)
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-CAHSEE
Math Tutors: Debbie Kutz is working on obtaining and training college students
to serve as
math tutors (approx. $15/hr), specifically for the CAHSEE.
She’d like to get a general idea of how many tutors are needed and in what
areas. Please email dkutz@connectingwaters.org if you would be interested
in using these tutors. Include how many of your students would need a tutor,
and the cities in which your students are located.
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f)
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- You MUST respond to all work related emails within 24 hours as stated in the ES job description. This includes emails from other ESs, parents, and office staff, as well as your advisor, the school director, etc.
-When e-mailing IEM or school
departments like Special Ed, please be sure to use your work email address
so that the office knows which school the e-mails are coming from. It might
be good to add a signature to your email page that includes your ES number,
your work number, and the school name. For Microsoft Outlook, this can be
done through tools/options/mail format (see your e-mail programs help file
for instructions). Student numbers are also much appreciated!
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h)
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i)
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k)
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3) Training Items
a) New WEBFfiles Student Drop Form: Drop paperwork alerts the student records department that the student is to be dropped from the school database. A drop form must be completed for every student leaving this school who has been enrolled for any number of days. There are two types of drops in WEBfiles. Both are found by going to "view" active students, and then clicking on the student number ("view detail").
1) The "Regular Drop" option is for a student that is withdrawing as a regular drop or a drop out and is not associated with graduation or completion. (see drop status guideline and truancy policy for more information). Please specify the reason (code) for the drop on the drop form as we are required by law to track this information. If a student is truant, please also mark this box. When the drop form is completed for this type of drop, the ES does not have to mail the paperwork in, but must mark the "drop ready to process" button. Email jbaker@ieminc.org if you need to change any information on a drop form that you have submitted.
2) The Graduation drop form is also in WEBfiles, but is a form that must be printed and included with the Grad Packet.
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b) AESS Students: Many students will need AESS services from
their ES in order to be successful in our school. According to the AESS policy and procedure,
each ES must be willing to service a minimum of 5 AESS students if asked by
their families. The intake ES, Sherri Nelson, and/or Mary Halter will often
recommend AESS and put the recommendation on the student’s intake information. The
ES must present these families with the option, and if they would like to have
the service, the ES must service them unless they already have 5 AESS students.
We have done some research to determine how many ESs service AESS students. If
a student requests AESS, but you do not want to service them, then you will
need to lower your student count. We need to do everything that we can to help
these students succeed. If a student does not have enough funding for AESS, but
would like to have the service, submit an Instructional Funds Request
for additional funding.
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c) Requests for Instructional Funds: The Request for
Additional Instructional Funds policy needs review.
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d) Rollsheet Checklist: The Rollsheet
Checklist needs review.
The Attendance clerk
asked specifically that we watch for the following: (Many CW ESs already
do this correctly, but some do not.) Please make sure that the
beginning
dates and the ending dates match the actual dates on the rollsheets at all
times. If you have pre-printed a rollsheet, and end up meeting on an earlier
date, you must change the ending date by neatly crossing out, initialing, and
writing
in the correct date to match the actual
last date on the rollsheet.
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e) Nicenet and Elluminate:The Nicenet
and Elluminate information given to all ESs at the August meeting,
as well as the email with additional
tips for using these programs, has
been posted in the NCLB section of the ES Manual.
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f)
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g) Bloom’s Taxonomy Chart: Thank you ES Lisa Bender for this creative
chart of the Bloom’s Taxonomy.
4) Messages from School Departments
a) ASSESSMENT
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b) CURRICULUM
- Content Standards Correlations: Lori Freeman has been researching vendors
that have correlations to CA Content Standards on their websites. She has
compiled a list for your use and it is posted on the Curriculum page under
Curriculum Resources, “correlations”.
- K12: K12 has submitted correlations also, they have been posted
with the other correlations at the above link, as well as under “K12 Ordering”
on the CW Curriculum page.
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c) GUIDANCE
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d) SPECIAL EDUCATION: Michonne Taylor mtaylor@ieminc.org, is Maria Carr's new assistant. Please cc her on any emails that you direct to Maria Carr mcarr@ieminc.org. Thank you!
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e) IT
- Graduation Button: The graduation information that must be
completed using the graduation requirement agreement, has been moved to a
separate button on the student detail screen to make room for the viewing of
additional phone numbers. The old Filemaker was able to show them in a
dropdown, but this version needs a separate field for each number, thus the
need for the change.
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f) VENDOR RELATIONS
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- PO Reminders from Accounting:
Use of complete box for service POs: Please mark the "complete" box on service POs when you are ready for us to start billing the vendor, not necessarily when the class is complete. When you look at your service POs, be sure to look at the “date signed off” field. If this file remains blank and you know the student finished the course please contact Accounts Payable at ap@ieminc.org. This will help in keeping your accounts current. If we have not received an invoice from a vendor and it has been 90 days since the service PO ended, you can be sure that something is wrong. Here are some helpful hints to expidite processing of payments and keeping your accounts up to date.
1. This year we will be processing payments
exactly how the PO is written. If it is written per session, per month or
if specific dates are designated
we will be following your lead. Make sure the PO is written for correct dollar
amounts per session or month. If the PO is underpriced, a new PO may need to
be created. If classes fall between the PO dates and a student attends before
the next approved
PO then
the student
may end
up
having
to pay
for those dates attended without an approved PO.
2. When checking in product PO’s make sure that you mark an item Back Ordered
or canceled in the packing slip layout. Do not mark the complete box until
all items are marked correctly. We here in accounts payable use your information
as a guide line when receiving and invoice to make sure that we do not pay
for an item that has not been received or that has been canceled. If you have
a student that has dropped, please cancel any open service POs and any product
POs that have not yet shipped.
3. It is a good idea to check on all PO’s periodically for activity and if
there has been none for 90 days and you have not received any postings this
could be a problem. It could mean that the PO was never received by the vendor
and you will not receive your items. It could mean that the Accounts Payable
did not receive the invoice and you may have funds coming back to you.
4. Contact the AP office for any questions regarding payment of your accounts
or postings the you feel are inaccurate.
5. Contact vendor relations for any processing , missing items or item return
questions.
6. When creating a PO in please make sure that all information is correct before
you select done. This saves time not having to back track and cancel POs that
have just been faxed.
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g)
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5) ES Networking
a) Curriculum Options for students
enrolling late in the year. Because
of the way funding is allocated (based on ada as shown in the IF chart), many
newly enrolled students have very limited funding. Discuss amongst your group
and ideas that you have for meeting the needs of these students that you have
found successful, and if not currently listed on Ideas for Newly
Enrolled Students, have your AF submit your suggestion for inclusion.
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b) Writing Curriculum:
Writing is a difficult subject for many parents to teach. Our Curriculum Specialist, Lori Freeman, recommends Holt as it is standards based and has tests at the end of each section. Our STAR results from last year indicate need for all grade levels in writing. ESs can use the STAR CST Blueprints and the CST Released Test Questions from previous years, to give their parents concrete ideas of what to expect in future STAR tests. (These two webpages can be found in the ES manual under Assessment/STAR/Important info). All parents of 4th and 7th grade students should be given the website for The CST teaching guide for CA Writing for 4th and 7th grade. Terry Souza has provided a page of writing standards by grade level.
What writing curriculum seems to work best for you and your students?
Are your families using writing curriculum?
What do the writing strategies cover?
What
is tested?
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c) How are
ESs meeting the needs of at risk students?
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d) K12
Training: AFs
will be showing a video on "Offer a New Education Option to Your Students”.
All ESs
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