CWCS January 2007 ES Agenda
Please read
the agenda, along
with each of its links (links available in ES Manual for future
reference.
The agenda
quiz must be
completed in your ES WEBfiles BEFORE 3:00 pm the work day before your ES
meeting.
1) Dates to Remember
and Dated Duties
a) January 12:
Electronic Report Cards Due for both High School and those K-8 students
that have requested them according to their Student Agreements- Remember to mark the box on your high school report
cards that says “done/YES” in WEBfiles by January 12th. Please make
sure that you have only one report card per student and delete any extra report
cards so
that
do not accidentally submit too many credits.
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c) Jan. 19, 2007:
Preliminary Assessments- Due to be
e-mailed to your ES advisor by January 19th, all 2nd semester
graduates and Summer School ('07 grads) preliminary assessments as described
in
the graduation
procedure
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d) Jan. 22-26, 2007 CWCS
Benchmark Exams: The next cycle for Benchmark
Testing is from January 22- 26th. Provide and explain to
parents during this week or at the learning record closest to these dates, and
collect the optional exams and required writing prompts at the following learning
record
meeting.
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e)
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f) Feb. 22, 2007 All ES
meeting and ES/Parent Workshops: (ESs
will meet from 8:30- 3:00).
Please tell and invite your
parents to the Free Parent Workshops that will held
at the
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g) March 2, 2007: Due no later than March 2nd, to your ES Advisor, the ES Self Evaluation. Please review the ES Evaluation
Procedure before completing the self-evaluation. Please date your goals when
you enter them into WEBfiles. Those
ESs
who
received
a
2005/2006 Evaluation, please include a final report on these goals
and attach it as page three of your self evaluation.
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h)
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2) Things to Do
a) Do a Mid-year
check by January 30 of your records rather than waiting until the end of
the year check out and having to scramble around to try to get rollsheets, etc.
from
students that may no longer be accessible. Go to ES WEBfiles, and look at the
following:
1. Go to “view” All Students in WEBfiles to see that
there are no overdues for attendance, learning records, or student agreements
2. Click on the student numbers and look at each
student’s attendance records to make sure that all rollsheets are in, with no
gaps.
3. Look at each learning record to make sure that the
dates match the rollsheet dates. If the dates of the learning records do not
match the dates of the rollsheets, you must change the LR dates. It is easily
done be clicking on the track day (number under “beg” or “ending”), deleting
that number, and typing in the correct track day number… the date will
automatically change…ask advisor for help if needed!)
Check here to make sure the numbers run consecutively…
i.e. 1-16 track days for first LR, the next LR should start with track day 17.
4. Look at each learning record for sufficient
content, new learning, appropriate standards marked, grade levels, and PLIPs and
HQTs indicated when needed.
5. Check for complete transcripts for HS students and
that they align with learning records (if you’ve submitted a report card for a
student, but no transcript appears, make sure that you’ve clicked the “done”
button... if still not there, let your advisor know)
6. Check for report cards for K-8 students if
applicable
7. Check that either a drop form or a Spring student
agreement is turned in for each student
8. Check on any POs that have not been processed or
received in a timely manner.
9. When you've
completed the above steps (please complete by Jan. 30), e-mail your advisor
letting them know that it is complete using the Mid-year
Checklist. We must
resolve any problems now so that the end of the year
checkout goes smoothly.
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b)
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c) Parent Letter and Surveys
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d) Caution, check enrollment dates! If you received a new student activation email with a
date prior to the start of second semester, please be sure to check that the
student did not attend their other school on or after the activation date that
is sent to you by student assignment. If they did, then we will need to alter
that date so that they student begins school with us on the date after their
last day with their previous school. Complete a new first page of the student
agreement with the correct activation date and mail it to IEM, and also send an
email to stuassign@ieminc.org so that
the date can be changed in the database. For example: stuassign@ieminc.org emails you on Dec.
18th that the student has been activated and added to your assigned
list. You call the family on Dec. 19th and the parent tells
you that the student went to school that day. You will request that the parent
provide you with the date and disenrollment sheet from the school. The
parent calls you and when you meet the sheet has Dec. 19th as the
student’s disenroll date. You will send in a new first page for the student
agreement and date it and beginning rollsheet for Dec. 20th for this
student first day of attendance and email stuassign@ieminc.org with the new
activation date.
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f) Listserve Messages: Remember to read both the Parent and the ES listserve
messages. Even if all of your parents are on the parent listserve, you still
need to read the messages. If your parent is not on the Listserve, you must
either forward it to their email address or print the message and take it to
your learning record meeting for their information. (Please do not reply to the listserve message, but reply to the person
who has written the message or who is the contact person.)
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g) Graduation
Participation: If you have a
newly enrolled 8th grade or senior potential graduates, please be
sure to give them the graduation participation forms as they will not have
received them from the office. There
are limited tickets for the Senior graduation. Those who submit forms late may
not receive the minimum number of tickets.
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h) January Newsletter: Share
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3) Training Items
a) Rollsheet Corrections: The following has been added to the Rollsheet
Corrections Policy.
“If a student’s attendance
record has a gap with missing attendance dates:
The ES of record at the time
that the gap occurs, will obtain a rollsheet with the missing dates. After
having the parent fill out the X’s and 0’s and parent signature, the ES will
sign and date the rollsheet with the same date as the date that the signature
is obtained.”
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b) CAHSEE
-Revised CAHSEE
Letter for 12th Graders:
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c) Accelerated Reader: Accelerated
Reader is part of “Renaissance Place”. Directions for access to this program
can be found at the link above in the ES manual.
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d) Under Typical High School Age: When assigning
Carnegie units to students under typical high school age, please note that
beginning with the 07/08 school year, any courses taken by students in this
manner must be a-g courses. We wanted to forewarn you now so that when planning
your students' Fall coursework, you can counsel your parents accordingly.
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e) Writing Prompts:
1) Remember, all writing
prompts must be handwritten, not typed.
2) We are working on
obtaining 4 pt. writing prompts that are grade level specific. We would like
ESs to mail copies (ones that would scan well) to the Waterford Office for use
as samples on how to grade each prompt. Please collect samples from parents
that are willing to have their student’s work posted. The name of the student
will be removed. Please use the release form and
include it with each sample. These samples should already be graded with a rubric
of your choice. ESs
asked
for
samples
from
each
grade
level
to
be
posted for examples of how to grade with a rubric, and we would like
to use CW Student’s work.
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f) CP Courses and Activities: Except for a rare make-up day, CP courses and
activities must occur on regular school days, and not weekends or school
holidays.
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g)
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h) Optional Organization form: Thank you Shoni Johnson for this optional form to
help organize the school year.
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i) CWCS SARC: The
CWCS School Accountability
Report Card has been posted on the CWCS website.
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j) CalSTRS
Reports
The CalSTRS Retirement
Progress Reports were mailed to STRS members in December. Members can
also access their reports by visiting www.mycalstrs.com
and viewing it online. If they are not currently registered, they will
need to register prior to viewing their statement. It is important that all STRS
members review their statements and ensure that service credit is being
recorded accurately. Should STRS members find any inaccuracies, or have
any questions, they should contact Randy Gaschler randyg@ieminc.org.
k) ES Suggested Websites:
Virtual Fire Station Field Trip: thank you Glenna Miller
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4) Messages from School
Departments
a) ASSESSMENT
b) CURRICULUM
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c) GUIDANCE
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d) MATH NEWS from Debbie
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e) IT
-IT
has put the CSIS ID (Calif Student Info System) on the ES student detail layout,
in case ESs need it. Some colleges may be requiring it on their applications.
-New
CW Computer Repair vendor: Gizmo’s
Computer Service
(You may drop
the computer off at a learning center, but please make sure you submit a
PO before dropping off computers at the Learning Center to be picked up for
repair or refresh. These computers need to be clearly marked with your contact
information. Once the computer has been returned to the Learning Center,
you will have 2 weeks to pick it up or we will make it available to another
family for check out.)
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f) VENDOR RELATIONS
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5) ES Networking
a) Portfolio Sharing: All ESs bring one portfolio with
at least the 1st semester complete (correct envelope/labels/checklist/samples,
etc) for sharing with ES group.
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b) Please communicate any specific curriculum needs
regarding Learning Styles that you would like addressed by our February ES meeting
speaker.
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c) Please tell your AF which date works best for you
in April for your ES meeting and Portfolio Collection. The ES Agenda will be
posted Wednesday, April 4th, so each group can choose their meeting
date anytime from April 16- 30th (April 9-13 is Spring Break).
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